Court Clerk

A mid-sized, full-service firm with a broad range of practice areas—including litigation, real estate, corporate law, and estates—is looking to recruit a capable and organized professional to join its administrative team. The successful candidate will be responsible for ensuring the smooth running of daily activities and overseeing various administrative and clerical functions.

Core Duties and Responsibilities

• Daily Operations: Ensuring that day-to-day activities run smoothly and supervising office cleaning, hygiene, and sanitation.
• Record Keeping: Maintaining daily staff attendance registers, proper firm records, and ensuring the Office Library register is up to date.
• Communication: Managing a busy switchboard, receiving and responding to calls, and handling reception and corporate communication via emails and online platforms.
• Administrative Support: Organizing and diarizing appointments, coordinating meetings for partners and staff, and preparing briefs, minutes, and reports.
• Document Management: Filing and maintaining proper records, scanning incoming documents, and ensuring timely dispatch of documents.
• Financial Duties: Preparation and writing of vouchers, managing Petty Cash, preparing administrative budgets, and following up on resource utilization reports.
• Liaison: Acting as the key contact between stakeholders such as government authorities, suppliers, clients, and staff; conveying relevant emails and calls to advocates or their Personal Assistants.
• Logistics & Events: Coordinating travel logistics including accommodation, visas, and transfers; being an integral part of the execution team for office events like departmental meetings and dinners.
• Facilities & Supplies: Handling maintenance, repairs, and operational issues; managing office stationery and stock replenishment.
• Legal Support: Carrying out secretarial duties, typing, and drafting for staff members, and ensuring firm subscriptions and bills are paid on time.

Job Specifications and Qualifications

• Education: Diploma in Law, Business Administration, Communication, or a related field.
• Experience: At least 3 years of relevant professional experience.
• Technical Skills: Proficiency with MS Office Suite.

Key Competencies

• Super organizational skills.
• Adaptability and flexibility.
• Independent thinking skills.
• High integrity and confidentiality.
• Great interpersonal skills.
• Excellent verbal and written communication skills.

How to Apply

Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position title as the subject of the email.