Storekeeper

Job Purpose

To receive, store, safeguard and issue inventory items while maintaining accurate stock records, ensuring optimal inventory levels and supporting efficient operations through effective stores management and inventory control.

Key Duties and Responsibilities

• Receive, inspect and verify goods delivered against purchase orders and delivery notes.
• Store inventory safely and in accordance with established storage procedures.
• Issue materials and supplies to user departments based on approved requisitions.
• Maintain accurate stock records using manual and computerized inventory systems.
• Monitor stock levels and notify the Purchasing/Procurement Officer of replenishment requirements.
• Conduct daily, weekly and monthly stock counts and reconciliations.
• Ensure proper stock rotation using the First-In, First-Out (FIFO) principle where applicable.
• Monitor expiry dates and recommend disposal of obsolete or expired stock in accordance with company procedures.
• Maintain cleanliness, orderliness and security of the stores.
• Prepare inventory reports, stock movement reports and stock variance reports.
• Investigate and report stock discrepancies, losses or damages.
• Support internal and external stock audits.
• Ensure compliance with inventory control procedures and company policies.
• Perform any other duties as may be assigned by the Purchasing/Procurement Officer or Procurement & Stores Manager.

Key Performance Indicators (KPIs)

• Accuracy of inventory records.
• Inventory variance levels.
• Number of stock-out incidents.
• Timeliness of issuing materials to user departments.
• Percentage of stock reconciliations completed on schedule.
• Compliance with inventory control procedures.
• Reduction in stock losses, damages and expiries.
• Accuracy and timeliness of inventory reports.
• Audit compliance relating to stores management.
• Cleanliness and organization of the stores.

Requirements and Qualifications

• Diploma in Procurement and Supply Chain Management, Logistics, Stores Management, Business Administration or a related field from a recognized institution. A Bachelor’s Degree will be an added advantage.
• Professional qualification in Procurement and Supply Chain Management will be an added advantage.
• Minimum of two (2) years' relevant experience in stores or inventory management, preferably in the hospitality industry.
• Proficiency in inventory management systems, ERP systems and Microsoft Office applications, particularly Microsoft Excel.