Senior Coordinator, Global Policy Impact (Maternity Cover)

Major Duties and Responsibilities

• Director Support: Provide strategic and operational support to the Director of Global Policy Impact, including preparation of briefings, coordination of priorities, and follow-up on key actions and decisions.
• Administrative Coordination: Provide proactive calendar management, travel coordination, and submission of expense reports for the Director and cluster Heads, ensuring schedules run smoothly and logistics are efficiently organized.
• Team Coordination: Facilitate internal coordination across the Global Policy Impact team, ensuring alignment of workplans, timelines, and deliverables across multiple workstreams.
• Event Planning: Support team in the coordination of global policy fora, and organize internal meetings, workshops, and retreats, including agenda development, logistics, documentation, and follow-up actions.
• Knowledge Management: Manage and maintain the team’s SharePoint site, ensuring shared resources and documentation are well-organized, accessible, and support effective collaboration.
• Communications: Build and update an internal SharePoint communications site to keep internal colleagues informed and aligned with key updates, priorities, and organizational developments.
• Strategy & Planning: Support the development and monitoring of strategic plans, annual workplans, and internal reporting processes, ensuring alignment with departmental goals.
• Finance & Administration: Assist with budget tracking, procurement processes, contract management, and compliance with internal procedures.

Required Qualifications

• University degree preferably in business administration.
• At least 5-7 years’ relevant experience as a senior or executive assistant in an international environment.

Required Skills and Competencies

• A flexible working style, absolute discretion and unfailing diplomacy.
• Excellent command of written and spoken English; other languages would be an advantage.
• Experience in designing and managing internal communication tools and assets.
• Computer literate and numerate in Microsoft Office and Google Suite with additional ability to use online collaborative tools for communication, interactive presentations, and digital whiteboards.
• Experience of working in a multi-tasking and international environment.
• Ability to run multiple projects at the same time.
• Independent self-starter.
• Precision and timeliness in completion of tasks and projects.
• Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.