Administrative Assistant – Audit & Assurance

Role Overview

To deliver efficient administrative and operational support to the service line and Partners, ensuring accurate processing of financial transactions, effective coordination of logistics, timely completion of client-related tasks, and maintenance of organised records and reporting, thereby enabling smooth business operations and supporting team productivity.

Key Responsibilities

• Support tendering and proposal processes by liaising with prospective clients, responding to enquiries and preparing submission documents.
• Resolve administrative queries related to proposals and tenders with accuracy and attention to detail.
• Prepare and submit tenders and proposals in line with internal quality standards and submission requirements.
• Provide proactive administrative support to partners and managers, anticipating needs and ensuring smooth workflows in a fast-paced corporate environment.
• Manage incoming and outgoing communications (electronic and hard copy), ensuring timely and accurate dispatch and receipt.
• Coordinate domestic and international travel arrangements including flights, accommodation and transfers, and prepare travel itineraries.
• Handle external telephone enquiries professionally and promptly, routing or resolving queries as appropriate.
• Schedule and manage meetings, appointments and travel plans, including logistics and meeting materials, to ensure seamless coordination.
• Maintain office inventory and branded materials, ensuring availability and accurate stock control.
• Process purchase requisitions, ensuring compliance with procurement policies and timely execution.
• Uphold confidentiality, data protection and corporate governance standards in all interactions and record-keeping.

Skills and Experience

• Strong organisational and project management skills with the ability to manage multiple tasks, prioritise effectively and meet deadlines.
• Excellent written and verbal communication skills and a professional telephone manner.
• Experience arranging travel and managing complex diaries.
• Familiarity with tender and proposal processes and supporting document preparation.
• Comfortable using systems, MS Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and strong accuracy in document preparation and data entry.
• Good numerical and financial literacy to manage purchase requisitions and budgeting tasks.

Qualifications and Personal Attributes

• A relevant administrative or business qualification is desirable.
• BA/BSc/HND or Professional Certificate.
• Proactive, resourceful and customer-focused with a solution-oriented mindset.
• Discreet and trustworthy with a strong sense of confidentiality and corporate responsibility.
• Team player with the ability to work independently and support multiple stakeholders.
• Flexible and adaptable to changing priorities and occasional extended hours when required.

Leadership Capabilities

• Living our Purpose: Builds own understanding of our purpose and values; explores opportunities for impact.
• Influence: Actively focuses on developing effective communication and relationship-building skills.
• Performance Drive: Understands expectations and demonstrates personal accountability for keeping performance on track.
• Strategic Direction: Understands how their daily work contributes to the priorities of the team and the business.
• Talent Development: Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.