Administrative Assistant I

Duties and Responsibilities

• Ensuring the security of office equipment, documents, and records.
• Recording dictation in shorthand and transcribing it into typewritten form.
• Processing data and managing the e-office system.
• Planning and organizing meetings, workshops, conferences, and seminars.
• Operating various office equipment.
• Responding to correspondences and inquiries.
• Welcoming and attending to visitors/clients.
• Handling telephone calls, enquiries, and scheduling appointments.
• Managing protocols and confirming travel itineraries.

Requirements and Qualifications

• Served in the grade of Administrative Assistant II or in a comparable position for a minimum period of four (4) to five (5) years.
• Passed the following examinations from the Kenya National Examinations Council (KNEC):
  • Typewriting III (Minimum 50 w.p.m.) / Computerized document processing III
  • Shorthand III (120 w.p.m)
  • Business English III / Communications I
  • Office Management III / Office Administration and Management III
  • Secretarial Duties II
  • Commerce II
• OR Diploma in Secretarial Studies from the Kenya National Examinations Council.
• A Higher Diploma is an added advantage.
• Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution.
• Certificate in computer applications and demonstrated proficiency in computer use and applications.
• Demonstrated professional competence as reflected in work performance and results.