Human Resource Assistant (Reliever)

Responsibilities

• Prepare daily employee attendance register by extracting data from the biometric system daily before 8:30 am.
• Prepare all confirmation documents outlined in the employee file checklist for presentation to the HRC committee for employment confirmation.
• Assist in managing the HRMS by maintaining an updated register of staff establishment and ensuring timely staff additions and removals from the system.
• Assist in organizing and facilitating the onboarding process for new employees, including preparing induction materials, coordinating orientations, and ensuring a smooth transition into the organization.
• Ensure that all staff files are organized, complete, and up-to-date, including employment contracts, performance evaluations, training records, and other relevant documents.
• Support the administration of employee benefits by drafting letters for inclusion in medical coverage, pension plan, and group life insurance and ensuring prompt addition and removal of employees as necessary.
• Assist in recruitment processes by scheduling interviews, conducting background checks, and communicating with candidates as needed.
• Assist in organizing training sessions, workshops, and other development programs for employees, including coordinating logistics and tracking participation for both internal and external trainings.
• Provide support in handling employee relations matters, including resolving conflicts, addressing grievances, and facilitating communication between employees and management.
• Compile payroll documentation including new staff payroll details and extracting attendance records for staff who worked overtime.
• Prepare the computation for gardener’s payment on a weekly basis, every Monday.
• Assist in matters of performance management system by scheduling performance review meetings and ensuring accurate documentation.
• Ensure compliance and adherence to company policies, procedures, systems and statutory requirements.
• Keep track on monthly basis of employee contract renewals and confirmations.

Requirements and Qualifications

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• 2-3 years’ experience in Human resource management.
• Familiarity with HR practices, labour laws, and relevant statutory requirements.

Skills and Competencies

• Proficiency in Microsoft Office (especially Excel and Word).
• Strong organizational and record-keeping skills.
• Excellent written and verbal communication abilities.
• High level of confidentiality, professionalism, and attention to detail.