External Engagement Coordinator

Girls Not Brides is a global partnership of more than 1300 civil society organisations from over 100 countries committed to ending child marriage and enabling girls to fulfill their potential. Members are based throughout Africa, Asia, the Middle East, Europe, and the Americas. We share the conviction that every girl has the right to lead the life that she chooses and that, by ending child marriage, we can achieve a safer, healthier and more prosperous future for all.

Role Overview

The External Engagement Coordinator will support the Director of External Engagement and Heads within the Directorate in coordinating cross-directorate projects and project teams. This role involves tracking milestones, deliverables, and dependencies across Policy & Advocacy, Communications, and Development teams, coordinating virtual and in-person events, and providing operational and team support within the directorate.

Key Responsibilities

Cross-Directorate Project Coordination

• Support the Director of External Engagement and Heads within the Directorate in coordinating cross-directorate projects and project teams, tracking milestones, deliverables, and dependencies across Policy & Advocacy, Communications, and Development teams.
• Maintain shared project trackers, calendars, and workplans on Monday.com and other tools, flagging risks, delays, or resourcing conflicts to relevant team members and leadership in the directorate.
• Coordinate inputs and timelines across teams for joint deliverables, such as moments-based campaigns, key reports, or donor and partner-facing materials.
• Help ensure that cross-directorate projects are well documented, with clear ownership and accountability across teams.

Event & Logistics Coordination

• Coordinate event project teams to ensure cohesive, cross-team, and high-quality delivery of highest-priority events (in-person and virtual).
• Coordinate logistics, scheduling, outreach, and content preparations for Girls Not Brides’ most significant external events, including virtual webinars, convenings, high-level meetings, and partner or donor engagements, working closely with Policy & Advocacy, Communications, and Development colleagues.
• Manage event timelines, run-of-show documents, venue and vendor logistics, registration, and, where relevant, on-the-day coordination.
• Support invitation lists, stakeholder/speaker outreach (including Girls Not Brides members) and preparations, and follow-up communications, ensuring external contacts have a smooth and professional experience.
• Liaise with external partners, suppliers, and venues to ensure events are delivered to a high standard, on time, and within budget.
• Maintain post-event documentation, including attendee records, feedback, and lessons learned, to inform future event planning.

Directorate Coordination & Team Support

• Coordinate the rhythm of the External Engagement directorate, including organising and preparing agendas for regular directorate meetings, away days, and planning sessions.
• Capture action points from directorate meetings, tracking follow-up and ensuring accountability across Policy & Advocacy, Communications, and Development.
• Support information-sharing across the three teams and with the wider organization, ensuring colleagues are aware of relevant activities and opportunities.
• Support knowledge management, monitoring, and impact capture within the directorate, coordinating with the Impact Team to ensure quality capture of best practice and tracking and timely reporting.
• Support onboarding and inductions about the External Engagement directorate for new team members.

Wider Organisational Responsibilities

• Commit to the mission and vision of Girls Not Brides, putting these at the forefront of all planning, work and actions.
• Uphold the core values of Girls Not Brides in all areas of work and interactions with colleagues, members, partners, and other stakeholders.
• Comply with Girls Not Brides’ policies and processes, including for safeguarding, diversity and inclusion, the code of conduct and data protection.
• Ensure that internal databases and monitoring information are kept fully up-to-date and compliant with GDPR.
• Commit to ongoing personal development and learning.
• Fulfil any other reasonable requests for the advancement of Girls Not Brides.