Salix Data is a global company with service facilities in Kenya, providing data solutions to over 2,500 successful businesses including Fortune 500 companies. We are seeking a meticulous Executive Assistant to support C-level executives in our Nairobi office. This role is critical for ensuring optimal time utilization for executives and maintaining professional liaison with internal and external stakeholders.
Responsibilities
- Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization.
- Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries.
- Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail.
- Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements.
- Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism.
- Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications.
- Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously.
- Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents.
- Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals.
Requirements and Qualifications
- Bachelor's degree in Business Administration or a related field (preferred).
- 1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
- Exceptional verbal and written communication skills, strong organizational abilities, and excellent interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments.
- Experience with travel arrangements and calendar management.
- Familiarity with Nairobi's business environment and local customs is a plus.
How to Apply
Interested and qualified candidates should apply online by visiting the Salix Data application portal on SmartRecruiters. You can access the application link here: https://www.myjobmag.co.ke/apply-now/1218473
