The Stores Planner/ Controller (Business Analyst 1) role is crucial for executing inventory planning, control, and reconciliation activities. The primary purpose is to ensure optimal stock holding, strict adherence to budgetary limitations, and maintaining real-time accuracy of all inventory data within the Central Bank of Kenya's (CBK) Enterprise Resource Planning (ERP) system, aligning strictly with the PPADA 2015 framework.
Key Duties and Responsibilities
Inventory Planning and Stock Optimization
- Execute inventory planning procedures, including the calculation, monitoring, and adjustment of re-order levels and maximum stock levels for critical items to prevent stock-outs or excesses.
- Conduct analysis for demand forecasting and material requirement planning (MRP) based on historical consumption and user requirements.
- Analyze stock usage patterns, lead times, and economic order quantities (EOQ), providing technical reports and recommendations to the Inventory Manager for any necessary adjustments.
- Consolidate annual demand for store items and prepare budget estimates to ensure consistency of supply.
- Implement and prescribe improvements to inventory management processes and procedures.
Inventory Control and Reconciliation
- Ensure the accurate and timely capture of all stock transactions (receipts, issues, adjustments) in the Enterprise Resource Planning (ERP) or Inventory Management System.
- Conduct daily, weekly, and periodic stock reconciliations, comparing physical inventory counts against system records and investigating variances.
- Generate and review Inventory Ageing reports, accurately identifying and flagging slow-moving, obsolete, or damaged (SMOD) items, and preparing the necessary documentation for disposal action.
- Place replenishment orders for depleted inventory items as needed.
Operations Support
- Collaborate closely with all stores’ staff to ensure physical storage practices (e.g., proper stacking, organization) support stock accuracy.
- Provide technical support and training to user departments on requisition and returns procedures to minimize data errors and expedite issue processes.
- Prepare and distribute inventory levels reports and consumption reports for review by the Inventory Manager.
- Coordinate regular inventory counts and audits.
- Any other assigned roles and responsibilities.
Qualifications and Experience
Qualifications
- A Bachelor’s degree in Supply Chain Management, Purchasing and Supplies Management, Logistics, or Commerce (Supply Chain Option) from a recognized university.
- Be a Member of the Kenya Institute of Supplies Management (KISM) or be eligible for full membership.
- Proven hands-on proficiency in using an Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle, IFMIS modules) for inventory data management and reporting.
Work Experience
- A minimum of three (3) years of demonstrated experience in a technical inventory planning, analysis, or reconciliation role.
- Working knowledge of inventory management software (e.g., Oracle).
