This role is for a Senior Asset Management and Disposal Officer (Senior Business Analyst 2) at the Central Bank of Kenya. The role holder is primarily responsible for leading the management, control, and accountability of all fixed assets within the Bank. This includes overseeing verification and reconciliation exercises, acting as the primary technical advisor on asset disposal matters, and ensuring absolute compliance with the Public Procurement and Asset Disposal Act (PPADA) 2015.
Job Purpose
The role holder will lead the management, control, and accountability of all fixed assets. He/she will also oversee the verification and reconciliation exercises, acting as the primary technical advisor on disposal matters, and ensuring absolute compliance with the PPADA 2015.
Key Duties and Responsibilities
The duties and responsibilities focus on the coordination, execution, and logistical management of the asset lifecycle.
Asset Accountability and Control Execution
- Asset Tagging: Execute and supervise the immediate physical tagging of all new assets upon receipt.
- Record Maintenance: Prepare and maintain updated records of all new, tagged, and transferred assets at Head Office, and ensure similar records are accurately maintained across all other Bank locations.
- Movement Documentation: Facilitate and ensure the timely preparation of all relevant documentation required to support asset movements and transfers.
- Tag Custody: Act as the dedicated custodian of asset tags, maintaining accountability for their receipt, usage, and security.
Inter-Departmental Coordination and Compliance
- Act as the central point of contact, coordinating with all Asset Liaison Offices across the institution on matters related to asset management compliance and data submissions.
- Ensure all physical asset management activities are carried out in strict compliance with all applicable laws, policies and procedures.
Asset Disposal Logistics and Execution
- Staging Area Management: Oversee the temporary custody and secure storage of all unusable and obsolete items surrendered by departments for disposal, ensuring premises are decluttered.
- Disposal Preparation: Responsible for the accurate lotting and arrangement of surrendered assets, preparing the necessary submission report for the Disposal Committee's deliberation.
- Public Viewing and Release: Accountable for organizing and managing the logistical execution of asset disposal events, including scheduling public viewing exercises and ensuring the safe release of items to successful bidders following the sale.
- Post-Disposal Reporting: Prepare a detailed report of assets sold following the completion of the disposal exercise for submission to the Finance Department to facilitate the official retirement of fixed assets from the books.
- Any other roles that may be assigned from time to time.
Qualifications
- A Bachelor's Degree in Supply Chain Management or Stores Management or Purchasing and Supplies Management, Logistics or equivalent from a recognized institution.
- Associate Member of the Kenya Institute of Supplies Management (KISM) or be eligible for membership.
Work Experience
- A minimum of three (3) years of relevant and/or practical experience focused on fixed asset logistics, control, or Inventory Management.
- Proficiency in computer applications and experience with data entry into an ERP or Asset Management System.
