Information TechnologyFull-TimeJunior-level(1-2 yrs)
Job Description
Madison Group Limited is a locally owned financial services holding company specializing in insurance and wealth management services. The Group includes Madison Life Assurance Kenya Limited, Madison General Insurance Kenya Limited, and Madison Investment Managers Limited.
Role Overview
The Record Management Assistant will be responsible for the timely and accurate processing of documents into the EDMS-ECM software. This role supports the document imaging project at the records management office while ensuring adherence to internal controls, turnaround time (TAT), and statutory compliance.
Key Responsibilities
Collect retrieved files on a daily basis as requested by users or as assigned by the supervisor.
Dismantle files according to established guidelines.
Scan and upload documents to designated folders in the EDMS per section.
Reassemble scanned files and return them to their respective archive boxes.
Label scanned files clearly with accurate scan dates.
Perform quality checks on scanned documents within the system.
Maintain an updated inventory on the provided computer system.
Re-shelve active scanned files accurately.
Ensure archive files are returned to their original boxes without mixing files from different sources.
Assist in preparing records for archiving and receiving retrieved files from the archives.
Academic and Professional Qualifications
Degree in Records Management or a related relevant field.
Minimum of one (1) year of experience working in a busy digitization environment.
Key Competencies
Excellent communication and interpersonal skills.
Proven ability to meet deadlines and work under pressure.
Keen attention to detail.
Strong teamwork capabilities.
How to Apply
Candidates with the required qualifications, experience, and competencies should forward their applications including a CV, copies of relevant certificates, and details of current remuneration to the Human Resources Manager at hr_recruitment@madison.co.ke. Applications must be received no later than 22nd April 2026.
How to Apply
Candidates with the required qualifications, experience, and competencies who wish to apply for the above position are required to forward their applications with their CVs, copies of relevant certificates, and details of current remuneration to the Human Resources Manager at hr_recruitment@madison.co.ke not later than 22nd April 2026.
