The Project Management Support Associate at the United Nations Office for Project Services (UNOPS) provides essential operational and administrative support to senior technical leads (e.g., lead engineers) and project managers. The role focuses on planning, training implementation, monitoring, and operational support to ensure projects are delivered efficiently and in compliance with UNOPS policies and donor requirements.
Responsibilities
Planning and Preparation
Support senior technical leads or project managers in stakeholder engagement, training needs assessment, and the development of capacity-building programmes.
Contribute to budget preparation, procurement processes, and identification of risks with mitigation measures.
Assist in drafting project agreements, amendments, and budget revisions in consultation with relevant stakeholders.
Training and Implementation Support
Coordinate logistics for training sessions, workshops, and meetings (including venues, materials, accommodation, catering, assessments, and certification).
Support the development of training materials and the integration of thematic inputs into delivery.
Liaise with service providers, retainers, and project stakeholders to ensure effective project implementation.
Facilitate internal and external communications to minimize operational disruption and maintain consistent project delivery.
Monitoring, Reporting, and Compliance
Develop and update monitoring tools, progress tracking sheets, and risk/issue registers.
Collect, prepare, and archive documentation related to training and project activities.
Contribute to drafting and quality assurance of reports, meeting minutes, and donor/partner submissions.
Track project milestones and alert managers on deadlines and reporting requirements.
Ensure compliance with UNOPS policies, procedures, and donor requirements.
Operational and Logistical Support
Coordinate procurement, travel, transport, and inventory management in support of project operations.
Support HR-related project requirements, such as drafting terms of reference for positions, monitoring deliverables, and recruitment activities.
Manage project files, shared drives, and document management systems to ensure real-time tracking and accessibility.
Knowledge Building and Sharing
Support the organization, facilitation, and delivery of training and learning sessions on project management.
Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
Conduct research on project management-related topics and contribute to the drafting of reports, summaries, and briefing notes.
Qualifications and Experience
Education Required:
Secondary school (or equivalent) with at least 6 years of relevant experience; OR
Bachelor’s degree (or equivalent) in any discipline with at least 2 years of relevant experience.
Desired:
A globally recognized professional certificate or membership in Project Management is highly desired.
Experience Required:
Relevant experience in project management or related support areas.
Demonstrable proficiency in the use of collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems.
Competencies
High standards of trustworthiness and integrity.
Strong collaboration and team spirit.
Goal-oriented with a focus on quality and efficiency.
Adaptability and flexibility in a fast-paced environment.
Logical and pragmatic decision-making skills.
Clear and concise communication.
How to Apply
Interested and qualified candidates should apply online via the UNOPS careers portal. Applications can be accessed through the following link: Apply for Project Management Support - Associate which redirects to the official careers site.
