Transport and LogisticsContractorEntry-level(0-1 yr)
Job Description
We are recruiting on behalf of a leading manufacturing company seeking a Fleet Administrator to support efficient, compliant and cost-effective fleet and distribution operations. This is a one-year contract position with the possibility of renewal, based in Nairobi.
Role Summary
The Fleet Administrator will oversee fleet performance, supplier management, compliance, reporting and cost optimization while ensuring safe and efficient vehicle operations across multiple sites.
Key Responsibilities
Fleet Cost & Performance Management
Monitor fleet efficiency, fuel consumption and telematics data to drive cost savings.
Ensure timely servicing, tyre management and preventive maintenance.
Promote safe driving behavior and support driver training initiatives.
Analyze fleet data and prepare performance reports (spend vs budget, utilization, uptime).
Supplier & Stakeholder Management
Manage relationships with fleet suppliers, repair vendors and service providers.
Monitor supplier performance, resolve issues and follow up on payments.
Collaborate with Supply Chain, Finance and Distribution teams to ensure value for money and operational efficiency.
Support export compliance (e.g., phytosanitary certification).
Investigate accidents and implement corrective actions.
Identify operational risks and develop mitigation strategies.
Fleet Lifecycle Management
Support acquisition and disposal of vehicles in collaboration with Procurement.
Recommend fleet replacement strategies to optimize operating costs.
Process Improvement & Reporting
Maintain fleet monitoring systems and generate regular performance reports.
Engage drivers and internal stakeholders to address operational challenges.
Provide monthly reports on compliance, utilization, incidents and spend.
Key Performance Indicators
Vehicle repair & maintenance spend vs budget
Fuel efficiency across sites
Vehicle uptime & utilisation
Compliance with statutory requirements
Accuracy and timeliness of fleet records
Requirements
Diploma/Degree in Supply Chain, Logistics, Business or related field.
Professional membership (e.g., KISM) is an added advantage.
Experience working with ERP systems (SAP preferred).
Knowledge of imports, fleet management and distribution operations.
Skills & Competencies
Strong analytical, reporting and coordination skills.
Excellent communication, negotiation and relationship management abilities.
Good automobile knowledge and problem-solving skills.
Self-driven team player comfortable in multicultural environments.
How to Apply
Interested candidates who meet the requirements should send their Cover Letter and CV to jobshag@hcsaffiliatesgroup.com indicating their current and expected salary range by February 27, 2026.
How to Apply
If you are a proactive and detail-oriented fleet professional ready to drive efficiency and compliance, kindly share your Cover letter and CV to jobshag@hcsaffiliatesgroup.com indicating your current and expected salary range.
Deadline for application is Friday, February 27th, 2026.