Fleet Administrator (Manufacturing Industry)

Role Summary

The Fleet Administrator will oversee fleet performance, supplier management, compliance, reporting and cost optimization while ensuring safe and efficient vehicle operations across multiple sites.

Key Responsibilities

Fleet Cost & Performance Management

• Monitor fleet efficiency, fuel consumption and telematics data to drive cost savings.
• Ensure timely servicing, tyre management and preventive maintenance.
• Promote safe driving behavior and support driver training initiatives.
• Analyze fleet data and prepare performance reports (spend vs budget, utilization, uptime).

Supplier & Stakeholder Management

• Manage relationships with fleet suppliers, repair vendors and service providers.
• Monitor supplier performance, resolve issues and follow up on payments.
• Collaborate with Supply Chain, Finance and Distribution teams to ensure value for money and operational efficiency.

Compliance & Risk Management

• Ensure compliance with statutory requirements (permits, insurance, inspections, speed governors, driver licenses).
• Support export compliance (e.g., phytosanitary certification).
• Investigate accidents and implement corrective actions.
• Identify operational risks and develop mitigation strategies.

Fleet Lifecycle Management

• Support acquisition and disposal of vehicles in collaboration with Procurement.
• Recommend fleet replacement strategies to optimize operating costs.

Process Improvement & Reporting

• Maintain fleet monitoring systems and generate regular performance reports.
• Engage drivers and internal stakeholders to address operational challenges.
• Provide monthly reports on compliance, utilization, incidents and spend.

Key Performance Indicators

• Vehicle repair & maintenance spend vs budget
• Fuel efficiency across sites
• Vehicle uptime & utilisation
• Compliance with statutory requirements
• Accuracy and timeliness of fleet records

Requirements

• Diploma/Degree in Supply Chain, Logistics, Business or related field.
• Professional membership (e.g., KISM) is an added advantage.
• Experience working with ERP systems (SAP preferred).
• Knowledge of imports, fleet management and distribution operations.

Skills & Competencies

• Strong analytical, reporting and coordination skills.
• Excellent communication, negotiation and relationship management abilities.
• Good automobile knowledge and problem-solving skills.
• Self-driven team player comfortable in multicultural environments.

How to Apply

Interested candidates who meet the requirements should send their Cover Letter and CV to jobshag@hcsaffiliatesgroup.com indicating their current and expected salary range by February 27, 2026.