Executive Secretary/Senior Office Administrator

Key Responsibilities

• Coordinate the implementation of policies, strategies, and programmes regarding advocacy, coordination, and guidance to ensure Authority decisions and targets are met.
• Provide strategic support for assigned projects, including representation in meetings and low-level negotiations.
• Draft official communication, reports, proposals, and papers.
• Manage board relations, including drafting board notes and coordinating board meetings with the CEO’s office.
• Perform extensive management of the CEO’s diary.
• Organize all internal and external meetings, including preparing rooms, refreshments, and accommodation facilities.
• Handle forward planning, firefighting, and strategic problem-solving.
• Organize all travel and visa logistics as required.
• Manage public relationships and protocol.
• Prepare talking points for the CEO for public and industry events.
• Assist with media relations.

Person Specification

For appointment to this grade, an officer must have:

• A minimum period of four (4) years of relevant work experience.
• Bachelor’s degree in Administrative Services, Office Management, Secretarial, or Clerical related studies or equivalent qualification from a recognized institution.
• Supervisory Skills course from a recognized institution.
• Shown merit and ability as reflected in work performance results.
• Proficiency in Computer Applications.

How to Apply

Interested and qualified persons are required to apply to Human Capital Business Solutions via email to info@hcbskenya.com by stating the position applied for in the email subject and attaching their:

• Curriculum Vitae (CV)
• Application letter
• Academic and professional certificates

All applications should be received before or on 25th May 2026.