Administration and Office SupportFull-TimeSenior-level(6+ yrs)
Job Description
About the Role
The Independent Policing Oversight Authority (IPOA) is seeking an Assistant Officer I, Records Management. This position is responsible for the systematic management and maintenance of the Authority's records. The successful candidate will ensure that all documentation is accurately filed, indexed, and stored in compliance with records management legislation and organizational regulations, facilitating easy access and security of sensitive information.
Key Responsibilities
Ensure adherence to records management legislations and regulations.
Oversee file opening and indexing processes.
Manage file and records storage and maintenance activities.
Maintain the security of information and records within the registry.
Coordinate the postage, collection, delivery, and distribution of mails and parcels.
Execute photocopying and binding of documents as needed.
Maintain archival finding aids and access systems.
Conduct periodic record surveys and appraisal initiatives.
Analyze data and information to facilitate the compilation of management reports.
Implement disaster preparedness, management, and recovery programs within the registry.
Develop and implement individual work plans.
Requirements and Qualifications
A cumulative service period of at least six (6) years, three (3) of which must have been at the grade of Assistant Officer II, Records Management (IPOA 9) or in a comparable and relevant position.
A Diploma in Records/Information Management, Information/Library Science, or an equivalent qualification from a recognized institution.
Proficiency in computer applications.
Demonstrated merit and ability as reflected in work performance and results.
How to Apply
Interested and qualified candidates should visit the Independent Policing Oversight Authority (IPOA) website at www.ipoa.go.ke to apply. Alternatively, applications can be submitted through the recruitment portal link: https://www.myjobmag.co.ke/apply-now/1219934.
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