Administration and Office SupportFull-TimeSenior-level(6+ yrs)
Job Description
The Independent Policing Oversight Authority (IPOA) is seeking to recruit for the position of Office Assistant Supervisor. The holder of this position is responsible for providing supervision on general routine office services, which include cleaning services, messengerial duties, and preparing tea or catering services.
Key Responsibilities
Implementing policies, strategies, plans, rules, standards, and procedures relating to office management.
Supervising contracted cleaning personnel to ensure high standards of cleanliness.
Organizing photocopying, scanning, and binding of office documents.
Coordinating the preparation and serving of tea.
Supervising the opening and closing of the office on a daily basis.
Monitoring the utilization of kitchen and basic office consumables.
Organizing office errands and logistics.
Coordinating the preparation of boardrooms for meetings.
Organizing for the movement of office furniture and arranging office space for staff.
Assessing and reporting on areas requiring general maintenance and repair.
Maintaining and updating records as appropriate.
Developing reports as appropriate.
Implementing risk mitigation measures.
Coaching, mentoring, and supervising staff under their purview.
Requirements and Qualifications
A cumulative service period of nine (9) years, with at least three (3) of which must have been at the grade of Senior Office Assistant, IPOA 11 or in a comparable and relevant position.
Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification.
Proficiency in Computer applications.
Shown merit and ability as reflected in work performance and results.
Interested and qualified candidates should apply through the Independent Policing Oversight Authority (IPOA) official website at www.ipoa.go.ke. Alternatively, you can use the direct application link: https://www.myjobmag.co.ke/apply-now/1219933.
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