Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
Role Overview
SALIX Data is a global firm with service facilities in Kenya, India, and headquarters in the USA. We are seeking a highly organized Executive Assistant to provide comprehensive support to our executive team in Nairobi. The role involves managing complex schedules, handling high-level communications, and coordinating logistical aspects of travel and events to ensure operational efficiency.
Responsibilities
Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization.
Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries.
Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail.
Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements.
Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism.
Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications.
Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously.
Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents.
Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals.
Requirements & Qualifications
Bachelor's degree in Business Administration or a related field (preferred).
1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
Exceptional verbal and written communication skills.
Strong organizational abilities and excellent interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments.
Discretion and the ability to handle confidential information with integrity.
Experience with travel arrangements and calendar management.
Familiarity with Nairobi's business environment and local customs is a plus.
How to Apply
Interested and qualified candidates should submit their application through the SmartRecruiters portal: Apply Here.
.jpg){kind=logo}
