The Deputy Director, Procurement role at the Central Bank of Kenya is a senior managerial position responsible for the strategic planning, coordination, management, and execution of the Bank's Procurement and Asset disposal processes. The role reports to the Accounting Officer and functionally through the Director, General Services Department. A critical requirement is ensuring the Bank’s policies and guidelines comply with Article 227 of the Constitution, the Public Procurement and Asset Disposal Act (PPADA 2015, Revised 2022), the Regulations (PPADR) 2020, and the relevant circulars & Executive Orders.
Key Duties and Responsibilities
Strategic Responsibilities
- Formulate the Division’s strategic objectives and initiatives in line with the mission and Vision of the Bank, feeding into the Departmental Strategic Plan.
- Formulate and review the Bank’s Procurement & Disposal Policy and Guidelines.
- Analyze the Bank’s needs and the market dynamics of the financial services industry to facilitate the development of a procurement plan for the core services as well as the administrative services.
- Prepare the draft workplans and divisional annual budgets.
- Monitor supply markets and trends (including price changes, possible shortages, and changes in suppliers), and interpret the impact of these trends on the Central Bank.
- Contribute as appropriate to the performance of other functions and to the overall achievement of CBK’s strategic objectives.
- Work effectively as part of the management team to deliver on the Key Result Areas and demonstrate required competencies.
Specific/Technical duties and responsibilities as outlined in the Public Procurement & Assets Disposal Act (PPADA), 2015
- Maintain and continually update standing lists of registered suppliers for the Bank under sections 57 and 71 of the Act.
- Liaise with Public Procurement Regulatory Authority (PPRA) in respect of the Authority’s register of procuring agents.
- Prepare tender and asset disposal documents to facilitate fair competition.
- Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, request for quotations and proposals, pre-qualification documents, and invitations for expressions of interest.
- Coordinate the receiving and opening of tender documents.
- Submit the list of registered or prequalified suppliers or contractors or consultants to the accounting officer for approval.
- Issue procurement and asset disposal documents to candidates in accordance with the Act and Regulations.
- Propose the membership of relevant committees under the Act to the accounting officer for consideration and appointment.
- Coordinate the evaluation of tenders, quotations and proposals.
- Recommend for consideration of the negotiation of a procurement by the evaluation committee where negotiations are allowed by the Act and these Regulations and participate in negotiations.
- Prepare and publish tender awards.
- Prepare contract documents in line with the award decision.
- Prepare and issue debriefing letters.
- Prepare contract variations and modifications documents.
- Maintain and archive procurement and asset disposal documents and records for the required period.
- Provide information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under review procedures.
- Implement the decisions of the accounting officer, including disposal committee and coordinating all procurement activities.
- Act as a secretariat to the evaluation, inspection and acceptance, and disposal committees.
- Liaise with the National Treasury and the Authority on matters related to procurement and asset disposal.
- Prepare and submit to the National Treasury and the Authority reports required under the Act, Regulations and guidelines of the Authority.
- Monitor contract management by user Departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
- Report any significant departures from the terms and conditions of the contract to the accounting officer.
- Recommend for transfer of a procurement or asset disposal responsibility to another procuring entity by the Accounting Officer (AO) of the procuring entity when need arises.
- Prepare consolidated procurement and asset disposal plans.
- Advise the Bank on aggregation of procurement to promote economies of scale.
- Coordinate internal monitoring and evaluation of the procurement and supply chain function.
- Carry out market surveys to inform the placing of orders or adjudication by the relevant awarding authority.
- Certify the invoices to facilitate processing of payment to suppliers.
- Recommend extension of the tender validity period.
- Carry out any other functions and duties as are provided under the Act and these Regulations and any other functions that might be stipulated by the National Treasury or the Authority.
- Any other roles and responsibilities that may be assigned from time to time.
Qualifications and Experience
Qualifications
- Master’s degree in Business Administration, Procurement and Logistics, Supply Chain Management, or related field.
- Bachelor’s degree in Procurement and Logistics, Business Administration/Management or related field.
- Professional Diploma in Procurement and Supply from the KISM, Chartered Institute of Purchasing and Supply (CIPS) or its equivalent.
Work Experience
- At least twelve (12) years’ experience in Procurement/Supply Chain Management.
- Five (5) of which should be at a senior Managerial level.
- Be a member in good standing of the Kenya Institute of Supplies Management (KISM).
- Be a holder of current Practioner’s License by KISM.
- Extensive experience of Electronic Procurement Systems.
