Assistant Office Administrator III

Key Responsibilities

• Policy Implementation: Support the implementation of policies, strategies, guidelines, plans, standards, and procedures impacting Office Administration Services.
• Correspondence: Take oral dictation and prepare responses to simple routine correspondences.
• Records Management: Maintain an up-to-date filing system and ensure the security of office records, equipment, and documents.
• Diary & Itinerary Management: Manage the office diary, appointments, and travel itineraries.
• Communication: Answer and direct phone calls appropriately.
• Data Management: Collect and collate data for internal and external reports while ensuring data security, integrity, and confidentiality.
• Office Operations: Operate office equipment and attend to visitors/clients.

Requirements for Appointment

For appointment to this grade, an officer must have the following qualifications:

• Option 1: A Diploma in Secretarial Studies from the Kenya National Examination Council (KNEC) or equivalent qualifications from a recognized institution.
• Option 2: Business education single and group certificate stages I, II, and III from KNEC in the following subjects:
  • Shorthand III (80 w.p.m.)
  • Typewriting III (50 w.p.m.) / Computerized Document Processing III
  • Business English III / Communication II
  • Commerce II
  • Office Management III / Office Administration and Management III
  • Secretarial Duties II
• Additional Requirement: Proficiency in Computer applications.

How to Apply

Interested and qualified candidates are requested to visit the Independent Policing Oversight Authority (IPOA) official website at www.ipoa.go.ke to apply. Ensure you follow the instructions provided on the portal to complete your application.