Supply Chain Officer

Key Duties and Responsibilities

• Procurement Planning: Consolidate annual procurement and disposal plans and provide signed professional opinions to the accounting officer on procurement or asset disposal proceedings.
• Supplier Management: Maintain and continuously update lists of registered suppliers, contractors, and consultants across various categories.
• Contract Administration: Prepare draft contracts and monitor their implementation to ensure adherence to terms and conditions.
• Compliance & Security: Take custody and monitor the application of tender security, performance security, and professional indemnity certificates.
• Inventory Management: Ensure all purchased stores are received and taken on charge, conduct quarterly and annual stock-taking, and ensure stores do not suffer deterioration from preventable causes.
• Reporting: Prepare monthly progress reports of all procurement contracts and submit them to the accounting officer.
• Financial Oversight: Certify invoices and payment vouchers to suppliers and verify that stock levels warrant initiating new procurement processes.
• Strategy Development: Develop and implement procurement, inventory, and distribution strategies while ensuring compliance with all regulations.

Requirements for Appointment

• Bachelor's Degree in Commerce, Business Administration (Supplies Management), Economics, Procurement and Supplies Management, or equivalent.
• Diploma in Supply Chain Management or its equivalent from a recognized institution.
• CIPS/CPSP certification level 2.
• Valid practicing license and registration with relevant professional bodies (KISM/CIPS).
• Must be in good standing with the professional body.
• Minimum of three (3) years of experience in storekeeping and/or inventory management.
• Proficiency in computer skills.
• Must fulfill the requirements of Chapter Six (6) of the Constitution of Kenya.