Stores Officer

Position Summary

Reporting to the Supply Chain Officer, the Stores Officer will be responsible for managing stores, inventories, and all institutional assets. The role ensures that the institution's resources are handled with integrity, stored safely, and accounted for accurately.

Key Duties and Responsibilities

• Ensure that the store-rooms are kept clean, properly ventilated, and in good condition.
• Inspect the store-rooms regularly and report to the head of the procurement function in case of any loss, leakage, damage, or deterioration.
• Report bi-annually in writing to the head of the procurement function regarding any obsolete or unserviceable stores.
• Examine frequently the locks of doors and fastenings of windows and ensure that the store-rooms do not remain unattended.
• Ensure the stocks are properly stored, frequently examined, and adequately protected.
• Apply good storage and preservation practices for all store items.
• Ensure damaged and expired stores for condemnation are kept separately from undamaged and unexpired stores.
• Ensure all stores of a highly inflammable or explosive nature are kept in a separate store-room.
• Ensure issues are made on a First-In-First-Out (FIFO) basis.
• Ensure that stores are not allowed to expire through a lapse of the shelf life.
• Ensure bin cards are properly kept for each item of stores.
• Ensure notices prohibiting smoking are prominently exhibited within the store premises.
• Ensure access to the stores is restricted.

Requirements for Appointment

• Diploma in Supply Chain Management or its equivalent qualification from a recognized institution.
• CIPS/CPSP certification level 1.
• Minimum three (3) years of experience in storekeeping and/or inventory management.
• Must have a valid practicing license from the professional body.
• Must be in good standing with the professional body.
• Must be registered with a relevant professional body (KISM/CIPS).
• Proficiency in Computer Skills.

Application Requirements

Applications must include the following:

• Detailed up-to-date curriculum vitae.
• Certified true copies of academic and professional certificates.
• National Identity Card or Passport.
• Testimonials and other relevant supporting documents.