Senior Supply Chain Management [Procurement] Officer I

Role Overview

This cadre is responsible for assisting Laikipia University in achieving its strategic goals through the implementation of efficient and effective systems for the acquisition of goods, works, and services, as well as the disposal of assets. The officer will report directly to the Vice Chancellor and will be expected to oversee critical procurement functions, staff supervision, and compliance with institutional and national regulations.

Duties and Responsibilities

• Staff Management: Facilitate subordinate staff performance appraisals by validating the integrity of information on appraisal forms; supervise lower-cadre departmental staff in sourcing and summarizing quotations; and allocate work according to job descriptions and annual work plans.
• Procurement & Sourcing: Facilitate the purchase of goods and services for all user departments through quotation evaluation; register prospective suppliers by collecting and evaluating documentation to maintain an updated register; and process purchase requisitions and local purchase orders (LPOs) in line with University guidelines.
• Verification & Compliance: Verify purchase requisitions and LPOs for accuracy and conformance with procurement regulations and University procedures to ensure total compliance.
• Planning & Budgeting: Provide input into the preparation of the departmental annual procurement plan, departmental budget, and departmental work plan through needs assessments and resource matching.
• Inventory & Stores Management: Initiate purchase requisitions for the replacement of regular store items when stock approaches minimum limits; check and receipt purchased materials forwarded by the receiving department; and manage storage to ensure safety and correct quantities.
• Issuance & Control: Issue materials against authorized requisition notes; conduct regular stock takes and checks against ledger balances as an internal control against unauthorized issuances or pilferages.
• Disposal: Consolidate data on obsolete inventory items through inspections to facilitate timely disposal as needed.
• General: Perform any other duties as may be assigned, prescribed, or delegated by the immediate supervisor.

Qualifications and Experience

• Education: Master’s degree in Procurement and Supplies Management (or equivalent) AND a Bachelor’s Degree in Procurement and Supplies Management (or equivalent) from a recognized institution.
• Professional Certification: Certified Procurement and Supply Professional of Kenya CPSP(K) or Member of the Chartered Institute of Procurement & Supply (MCIPS).
• Professional Membership: Valid membership and a practicing license from KISM or CIPS in good standing.
• Training: Must have attended a management course lasting not less than four (4) weeks from a recognized institution.
• Experience: A minimum of three (3) years of experience as a Senior Supply Chain Management Officer II or its equivalent.
• Technical Skills: High proficiency in computer applications.

How to Apply

Qualified and interested applicants should submit the following:

1. Hard Copies: Five (5) hard copies of the application letter containing an email address, daytime telephone contacts, and a detailed Curriculum Vitae (detailing academic qualifications, professional experience, membership to professional associations, and names/contacts of three referees) along with certified copies of academic and professional certificates.
2. Soft Copy: Submit a running PDF file of the entire application package to recruitment@laikipia.ac.ke.

Address for Submission: The Registrar, Administration & Human Capital Laikipia University P. O. Box 1100 – 20300 Nyahururu, KENYA

Referees' Reports: Confidential reports on suitability should be sent to the Registrar via registered mail, courier, or hand-delivered in an envelope marked with the specific reference for the post applied for.

Mandatory Clearances: Shortlisted candidates will be required to obtain clearances from KRA, HELB, EACC, DCI, and a registered CRB, and must comply with Chapter Six of the Constitution of Kenya 2010.