Senior Administrative Officer

Responsibilities

• General administration of the office and managing the front office to ensure orderliness.
• Typing and formatting correspondences from drafts and manuscripts, ensuring they are error-free.
• Preparing responses to routine correspondence and receiving all incoming and outgoing mail.
• Maintaining an up-to-date office filing system and monitoring file movement.
• Booking and handling official appointments and maintaining the office diary.
• Keeping an inventory of all office equipment and making requisitions for office stationery.
• Managing office protocol, etiquette, and maintaining a well-organized office layout and cleanliness.
• Managing standing imprest issued for purposes of hospitality use in the office.
• Conforming to NDMA procedures for handling official correspondence and file movements.
• Training, guiding, and supervising secretarial personnel.
• Adhering to the laid down office administrative personnel regulations and guidelines.

Requirements

• Cumulative service period of six (6) years’ work experience, three (3) of which should have been in the position of Office Administrator Officer I or equivalent.
• Bachelor’s Degree in Secretarial Studies, Business Office Management, or equivalent qualifications from a recognized institution.
• Alternatively, a Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies or Business Education Single and Group Certificates (Stages I, II and III).
• Technical certifications: Shorthand III (110 w.p.m.), Typewriting III (50 w.p.m.), and Computerized Document Processing III.
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer application skills.
• Fulfillment of the requirements of Chapter Six of the Constitution of Kenya 2010.

How to Apply

Interested qualified applicants are requested to submit a filled Bio-data form (available on www.ndma.go.ke), a cover letter, detailed CV, and copies of certificates & testimonials. Ensure the title of the position and Reference Number (NDMA V/No.4/4/2026) are clearly indicated in the email subject line to hr@ndma.go.ke. Applications should be addressed to the Chief Executive Officer and submitted on or before 11th May, 2026, by 5.00 pm.