Secretary / Receptionist

The Secretary/Receptionist will play a vital role in ensuring smooth office operations by managing administrative tasks and acting as the first point of contact for the organization. This role involves a combination of clerical support, scheduling, and communication management to assist the executive team and serve clients effectively.\n\n### Core Responsibilities\n- Manage and organize schedules, appointments, and meetings.\n- Handle phone calls, emails, and other correspondence.\n- Prepare and edit documents, reports, and presentations.\n- Maintain filing systems (both physical and digital).\n- Record meeting minutes and distribute them when needed.\n- Welcome visitors and direct them appropriately.\n- Order office supplies and manage inventory.\n\n### Administrative Support\n- Assist managers or executives with daily tasks.\n- Coordinate travel arrangements and itineraries.\n- Handle basic bookkeeping tasks (in some roles).\n- Ensure office operations run efficiently.\n\n### Communication Duties\n- Act as a point of contact between staff, clients, and management.\n- Draft letters, memos, and internal communications.\n- Maintain confidentiality of sensitive information.\n\n### Requirements and Qualifications\n- Minimum of a High school diploma or equivalent.\n- Certificate or diploma in office administration is often preferred.\n- Previous administrative experience can be an advantage.\n- 2 - 4 years of relevant work experience.\n- NCE or Professional Certificate qualification.\n\n### Required Skills\n- Strong organizational and time management skills.\n- Excellent written and verbal communication.\n- Proficiency in office software (e.g., Word, Excel, email systems).\n- Attention to detail and problem-solving ability.\n- Ability to multitask and work under pressure.\n\n### How to Apply\nInterested and qualified candidates should forward their CV to: using the position as the subject of the email.