To provide high-level administrative, organizational, and strategic support to the Managing Director (MD). The Executive Assistant ensures smooth day-to-day operations, manages communications, coordinates executive schedules, and facilitates decision-making processes to enhance the efficiency and effectiveness of the MD’s office.
Key Responsibilities
Executive Support and Administration
- Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements.
- Prepare agendas, minutes, and briefing materials for meetings.
- Handle confidential correspondence and documentation with discretion.
Communication and Liaison
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Draft, review, and edit communications, reports, and presentations.
- Ensure timely responses to inquiries and requests directed to the MD’s office.
Strategic and Operational Support
- Assist in monitoring key projects, deadlines, and deliverables.
- Conduct research and prepare reports to support executive decision-making.
- Coordinate with departmental heads to ensure alignment with organizational goals.
Office Management and Coordination
- Organize and oversee executive events, workshops, and conferences.
- Maintain efficient filing systems (digital and physical) for executive records.
- Ensure smooth workflow and prioritize tasks to maximize productivity.
Compliance and Governance
- Ensure adherence to company policies, procedures, and industry regulations.
- Support the MD in preparing documentation for board meetings and regulatory submissions.
- Safeguard sensitive information and uphold corporate governance standards.
Qualifications and Experience
- Bachelor’s degree in Business Administration, Communication, or related field.
- Minimum of 5–7 years’ experience in executive support roles, preferably in the oil & gas industry.
- Proven track record of managing high-level administrative functions.
- Professional certification in secretarial or executive assistance (added advantage).
Skills and Competencies
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proficiency in MS Office Suite and digital collaboration tools.
- Strong interpersonal and stakeholder management skills.
- Ability to work under pressure and meet tight deadlines.
- Strategic thinking and problem-solving capability.
- Professional demeanor and reliability.
How to Apply
Interested and qualified candidates should apply online via the Accurex recruitment portal at accurex.pipohris.io.
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