Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
The National Cancer Institute of Kenya (NCI-Kenya) is seeking a Records Management Officer to manage the lifecycle of Agency data. This role is responsible for the efficient creation, capture, processing, storage, maintenance, retrieval, and disposal of records in alignment with established data standards. The goal is to ensure that information is readily available to users and utilized effectively to support the Institute's mandate in cancer prevention and control.
Key Responsibilities
Records Manual Implementation: Execute and maintain records management manuals to ensure standardized procedures.
Mail & Information Management: Oversee the receipt, filing, retrieval, and dispatch of all physical and digital mail and records.
Coding and Indexing: Categorize and index files according to stipulated information management protocols.
Storage & Maintenance: Regularly update and maintain the storage systems for the Institute’s records.
Tracking: Monitor the movement of files and documents within the organization to prevent loss and ensure accountability.
Retention & Disposal: Appraise institutional records to determine retention periods and manage the secure disposal of obsolete information.
Classification Systems: Implement and adhere to records management classification systems.
Risk Management: Proactively identify and mitigate potential risks related to records management and data integrity.
General Duties: Perform any other relevant duties assigned by the department.
Qualifications and Requirements
Experience: A minimum of three (3) years’ relevant work experience as a Records Management Officer II or in a comparable position.
Education: Bachelor’s Degree in Records Management, Information Science Management, or any of the Social Sciences (or equivalent qualification) from a recognized institution.
Knowledge: Understanding of records management classification systems and data standards.
How to Apply
Interested and qualified persons are required to make their applications to:
Chief Executive OfficerNational Cancer Institute of KenyaSHA Building- Parking Complex 5th FloorP.O Box 27437-00100NAIROBI
Applications must reach the Institute on or before 11th May, 2026, 5:00 pm East African time.
Please submit your applications via email to recruitment@ncikenya.go.ke. Note that hard copy applications will not be accepted.
The application must include:
A copy of your Kenyan National ID.
A letter of application (clearly indicating the vacancy number: NCI-K/38/04/2026).
A current Resume or Curriculum Vitae with your telephone number and email address.
Three (3) letters of professional reference including contact telephone numbers.
How to Apply
Interested and qualified persons are required to make their applications to the Chief Executive Officer, National Cancer Institute of Kenya, SHA Building- Parking Complex 5th Floor, P.O Box 27437-00100, NAIROBI. Submit your applications through recruitment@ncikenya.go.ke. Hard copy applications will not be accepted. The application should reach the Institute on or before 11th May, 2026, 5:00 pm East African time and include: 1. Copy of Kenyan ID. 2. Letter of application (Indicate vacancy number NCI-K/38/04/2026). 3. Current Resume or Curriculum Vitae. 4. 3 letters of professional reference.
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