The International Trade Centre (ITC) is the only development agency that is fully dedicated to supporting the internationalization of small and medium-sized enterprises (SMEs). This role involves providing critical administrative and operational support for the digital sector intervention under the project, ensuring compliance with guidelines and project objectives.
Duties and Responsibilities
- Reviews, appraises and revises, as necessary, all submissions for the digital sector intervention under the project, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from project team and partners, assess replies, and prepares a summary for the manager with suggestions for further action.
- Works with partner agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.
- Drafts and tracks component-related budget and forecast based on submissions; prepares monitoring checklists, and tracks follow-up actions required.
- Prepares external communication on project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.
- Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Provides secretariat services to committees, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.
- May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
- Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of project activities.
- Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as assigned.
Qualifications and Experience
- Education: High school diploma or equivalent.
- Experience: Nine (9) years of experience in programme or project administration, technical cooperation or related area. The minimum years of relevant experience can be reduced to seven (7) for candidates who possess a first-level university degree or higher.
- Desirable: One year or more of experience supporting the digital economy in displacement-contexts is desirable.
Competencies
- Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector; ability to identify issues, analyze and participate in the resolution of issues/problems; ability to conduct data collection using various methods.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; tailors language, tone, style and format to match audience.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work.
How to Apply
Interested and qualified candidates should apply online through the UN Careers portal at careers.un.org.
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