Program Coordinator, Pharmacy-Based Immunization Deliver (PBID) Project
Nairobi
Posted 05 May, 2026
Deadline 15 May, 2026
$1,300,000 - $2,500,000 KES
OperationsFull-TimeMid-level(3-5 yrs)
Job Description
About the Role
The Program Coordinator for the Pharmacy-Based Immunization Deliver (PBID) Project is responsible for supporting the project’s operational excellence and execution of quality standards by providing wide-ranging administrative and operational support. The role is accountable for collecting and managing data, facilitating trainings and meetings, coordinating timely reports, documenting results, liaising with partners, and organizing key events.
This is a hybrid position based in Nairobi, requiring on-site work a minimum of 2 days per week. Applicants must be legally authorized to work in Kenya; visa sponsorship is not available.
Key Responsibilities
Financial Management Support: Assist with team budget management, monitoring labor trackers, preparing and tracking small budgets, reconciling expenses, subaward management, donor invoices, and procurement of consultants/vendors.
Operational Execution: Monitor smooth programmatic execution of small projects, including agreement modifications, workplans, and deliverables in coordination with technical and service departments.
Data and Quality Monitoring: Conduct regular site visits to project locations to collect data and ensure data quality.
Reporting and Documentation: Coordinate periodic project reporting, work planning, and detailed activity planning. Produce monthly updates and disseminate lessons learned to partners.
Demand Generation: Support the execution of digital and non-digital demand generation campaigns against set timelines.
Knowledge Management: Design tools and systems for information tracking, maintain internal filing systems, and assist with drafting and editing communications materials.
Administrative Support: Coordinate meetings (including note-taking), book travel, and provide general administrative assistance for the assigned portfolio.
Business Development: Assist with new business development opportunities.
Qualifications and Experience
Education: Associate's degree (or international equivalent) in a related field is required. A Bachelor's Degree is preferred.
Experience: At least 3 years of related experience in project coordination or administrative support. (An equivalent combination of education and experience may be substituted).
Language: Fluency in English and Swahili is required.
Technical Skills: Strong computer skills in MS Office applications and proficiency in working with budgets and spreadsheets.
Knowledge: Training or experience in vaccination, public health, healthcare, social sciences, or development work is preferred.
Competencies and Skills
Strong written and verbal communication skills.
Excellent organizational and administrative skills with attention to detail and timeliness.
Demonstrated ability to work effectively in a multi-cultural environment.
Ability to manage diverse workstreams efficiently.
Alignment with PSI values: Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment.
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