Procurement Officer

Core Duties and Responsibilities

• Planning & Budgeting: Assist in preparing annual budgets and procurement plans.
• Contract Management: Assist in contracting processes from creation to closure, maintain and update the suppliers register, and ensure fairness and transparency in the tender process.
• Quality Control: Receive, inspect, and accept/reject goods in coordination with user departments as per specifications, quality, quantity, and price on Local Purchase Orders.
• Compliance: Ensure compliance with procurement regulations and company policies.
• Supplier Management: Monitor supplier performance, review and implement new supply chain practices, and develop supply options and contingency plans to avoid stockouts. Meet with suppliers to discuss performance metrics and production forecasts.
• Sourcing: Source organization requirements competitively and develop cost forecasts. Monitor market trends, prices, and quality factors.
• Cost Efficiency: Ensure low-cost spending while maintaining specifications and quality.
• Documentation: Maintain proper filing of procurement documents and approvals.
• Asset Disposal: Assist in the disposal of obsolete assets through methods such as public auction, public tender, and trade-ins.
• Systems Management: Develop and implement supply chain procedures and systems for efficiency. Conduct supplier evaluation, tender evaluation, and vendor database management.
• Logistics: Monitor, track, and expedite all procurement activities and delivery status of goods/services. Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
• Order Processing: Issue RFQs, evaluate purchase requirements, and process/dispatch Local Purchase Orders. Follow up on issued and overstayed orders and deliveries.
• Negotiation: Conduct all commercial negotiations and maintain cordial supplier relationships.

Job Specifications and Qualifications

• Diploma in Mechanical Engineering or CIPS and/or Accounts (CPA1).
• Knowledge in statistics will be an added advantage.
• At least 2 years’ experience in factory spares and machinery parts.
• Experience in procurement duties such as ordering or general experience of stores/warehouse.
• Demonstrated outstanding professional competence in procurement work.
• Knowledge of procurement procedures.
• Proficiency in MS Office Suite.

Key Competencies

• High Integrity.
• Ability to work independently and in a team.
• Excellent People Skills.
• Exceptional Negotiation and Communication Skills.
• Excellent Planning & Organizational Skills.
• Great Analytical Skills.

How to Apply

Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position title as the subject of the email.