Logistics Officer (Planning & Monitoring) NOB

Role Overview

The Logistics Officer (Planning & Monitoring) ensures effective monitoring of corridor performance and efficiency gains to support efficient, sustainable, and compliant operations. The role involves leading fair budgeting and reconciliation processes for regional corridors and supervising timely purchase order (PO) and payment processes for specific corridor operations such as those in South Africa/Durban.

Key Accountabilities

Lead Regional Corridor Performance Monitoring

• Finalize, implement, and maintain performance tracking processes and dashboards to track global corridor Key Performance Indicators (KPIs).
• Monitor corridor performance, identify best practices for improved corridor performance, and optimization opportunities.
• Prepare periodic performance reports.
• Lead the efficiency gains management process development and implementation, including discussions with Country Offices (COs) and Global HQ relevant functions.
• Monitor efficiency gain progress and identify optimization opportunities.
• Maintain the risk corridor register, monitor the corridor risks levels and risk assessment performed by the service providers, and escalate risks to the Global Corridor Manager.

Manage Cost Budgeting and Reconciliation for Regional Corridor Services

• Lead the implementation of the budgeting relevant part of global corridor operations solution, summarized in service ToR.
• Propose and align service costing methodology and establish and agree on corridor cost share.
• Define annual plan and budgets for regional/global corridor services, well aligned with operational reality.
• Conduct quarterly and annual reconciliation for regional/global corridor services.
• Advise on optimal corridor hubs' staffing levels and infrastructures.
• Prepare corridor budgeting report and facilitate Corridor Management Committee sessions.
• Facilitate Country Office (CO) trainings on corridor budgeting process and relevant digital tools.

Supervise Budget, Purchase Order (PO) and Payment Lifecycle

• Ensure timely Proforma Invoice (PFI) to service recipients COs and ensuring funds programming for South Africa/Durban corridor.
• Ensure timely purchase order lifecycle for the awarded contracts relevant to Durban/South Africa operations.
• Ensure timely invoice management and support to payment for the awarded contracts relevant to Durban/South Africa operations.

Other Responsibilities

• Support the COs and other regional offices in implementing the Global Corridor Operations processes and Standard Operating Procedures (SOPs).
• Strengthen data sharing and communication framework for regional/global corridor stakeholders.
• Support and be alternate of Corridor Planning & Monitoring Lead as required.
• Guide and supervise colleagues within the incumbent’s team.

Expected Key Deliverables

• Established corridor performance tracking framework and KPI dashboards.
• Implemented efficiency gains management framework and tracking mechanisms.
• Produced periodic corridor performance and efficiency reports.
• Delivered quarterly and annual budgeting and financial reconciliation outputs.
• Established timely and compliant financial process management for the Durban/South Africa corridor.
• Strengthened stakeholder communication and data-sharing mechanisms.
• Enhanced team support, supervision, and capacity development structures.

Qualifications and Experience

• Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience.
• Experience: At least 3 years of postgraduate professional experience. Extensive practical experience in logistics operation management, performance monitoring and analysis, and efficiency gain. Extensive experience in people management.
• Skills: Proficiency in Microsoft Excel, PowerPoint, and Word.
• Languages: Fluency in English (oral and written).

Desired Knowledge & Skills

• Strong knowledge of financial processes related to logistics and budget management.
• Experience in consultancy, reporting, and project management.
• Ability to effectively liaise and coordinate with internal and external stakeholders.
• Familiarity with WFP systems (WINGS, LESS, SAP, invoice tracking tools).
• Knowledge of WFP regional and global corridor operations.

How to Apply

Interested and qualified candidates should apply online via the World Food Programme recruitment portal on MyWorkday. Access the application page here.