Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Urgent Action Fund-Africa (UAF-Africa) is seeking a qualified Office Assistant to join its Nairobi office support team. Reporting directly to the Finance & Operations Assistant, the Office Assistant will play a vital role in maintaining the office environment and supporting staff and visitors to ensure smooth day-to-day operations.
Responsibilities and Duties
Office Maintenance: Clean the offices, boardrooms, and communal spaces. Ensure that all furniture, fittings, and office equipment are kept clean and in good order.
Hospitality: Prepare office beverages and organize snacks and lunches for staff, meetings, and visitors as required.
Kitchen & Supplies: Maintain and clean all kitchen equipment. Manage and restock adequate sanitary supplies, including tissue paper, sanitizers, detergents, and towels.
Inventory & Logistics: Maintain an up-to-date inventory of office equipment and supplies. Assist in the disposal, receipt, and movement of office items. Ensure office vehicles are kept clean.
Administrative Support: Coordinate with the landlord’s maintenance team for repairs and ensure washroom cleanliness. Organize quarterly deep cleaning and fumigation services. Assist with document filing and retrieval during audits.
Financial & Communication: Ensure monthly payment of utility bills (telephone, electricity). Answer telephone calls and attend to visitors.
Qualifications and Experience
Education: High school education certificate.
Experience: At least three to five years of progressively responsible work experience in a similar office support role.
Computer Skills: Basic computer literacy.
Communication: Proficiency in both spoken and written English.
Skills and Competencies
Excellent organizational skills and the ability to multitask effectively.
Strong interpersonal skills and a commitment to teamwork.
High work ethic and the ability to work under pressure.
Flexibility and willingness to travel for work-related trips.
An understanding of feminist gender issues is required.
Passion for the UAF-Africa mission.
How to Apply
Interested candidates should submit a brief application letter outlining their suitability for the role, a detailed Curriculum Vitae (CV), and at least two contactable references to jobs@uaf-africa.org no later than 29 May 2026. Applicants must clearly indicate the position they are applying for in the email subject line.
How to Apply
Candidates interested in applying for this role should submit a brief application letter outlining their suitability for the role, together with a detailed Curriculum Vitae (CV) and at least two contactable references. Applications should be sent to jobs@uaf-africa.org no later than 29 May 2026. Applicants must clearly indicate the position they are applying for in the email subject line.
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