Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
Role Overview
The Office Assistant will be responsible for providing comprehensive administrative and clerical support services, ensuring the smooth operation of the project office while maintaining a clean and professional environment. This is a full-time position based in Nairobi, where the successful candidate will work closely with the Project Administrator to facilitate logistical support for meetings, workshops, training sessions, and procurement activities required for daily operations.
Duties and Responsibilities
Administrative Support: Provide general administrative and clerical support to the project team.
Communication: Efficiently manage incoming telephone calls and emails.
Inventory Management: Handle office supplies and maintain accurate inventory records.
Office Maintenance: Ensure the overall cleanliness and orderliness of the office space.
Reception: Provide a professional and warm reception for all project visitors.
Confidentiality: Maintain the highest level of confidentiality regarding sensitive project information and documentation.
Job Specifications
Education: A Diploma in Business Administration, Office Management, Customer Service, or an equivalent qualification from a recognized institution.
Experience: A minimum of two (2) years of relevant work experience, specifically within a donor-funded research project environment.
Technical Proficiency: Demonstrated proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
Skills: Strong organizational abilities and excellent communication skills.
Professional Attributes: Must exhibit a high level of integrity and professionalism.
How to Apply
Applicants are required to submit their application letters, certified copies of certificates, and a resume of no more than two pages. The resume should detail qualifications, experience, and include three (3) referees with their active telephone and email contacts.
Instructions:
Applications should be addressed to the Director, Human Resource, University of Nairobi.
Applicants must clearly state their current designations, salaries, and other benefits.
The application letter must bear the reference code indicated in the advertisement (e.g., recruit-oaunitidep).
All documents should be merged and submitted as one single PDF file.
Send your application to: recruit-oaunitidep@uonbi.ac.ke
Closing Date: Friday, March 6, 2026.
How to Apply
Applicants should email their application letters, certified copies of certificates, and a resume (maximum two pages) including three (3) referees' contacts to the Director, Human Resource, University of Nairobi.
Key Submission Guidelines:
State current designations, salaries, and benefits.
Include the reference code indicated in the advertisement in your letter.
