Office Admin- Meru

Key Responsibilities

Administrative Support

• Manage front office operations, including handling calls, emails, and visitors.
• Maintain organized filing systems for company records, contracts, and compliance documents.
• Prepare reports, letters, and internal communications.

Operations Coordination

• Support scheduling and deployment of security personnel in coordination with the operations team.
• Maintain staff attendance records, duty rosters, and shift schedules.
• Track and update incident reports and daily occurrence logs.

HR & Staff Support

• Assist in onboarding new security personnel (documentation, file creation, uniforms issuance tracking).
• Maintain employee records and ensure compliance with statutory requirements.
• Support leave tracking and staff welfare coordination.

Finance & Procurement Support

• Assist in invoice preparation, expense tracking, and petty cash management.
• Coordinate procurement of office supplies and operational equipment.
• Maintain records of company assets and inventory.

Compliance & Documentation

• Ensure all licenses, permits, and regulatory documents are up to date.
• Support audits by maintaining accurate and accessible documentation.

Requirements

• Diploma in Business Administration, Office Management, or related field.
• 1–3 years’ experience in an administrative role (experience in a security or logistics company is an added advantage).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with basic accounting or HR systems is an added advantage.

Key Competencies

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• High level of integrity and confidentiality.
• Attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.

How to Apply

Interested and qualified candidates should apply online via the Bridge Talent Management recruitment portal at bridgetalentgroup.zohorecruit.com.