Livestock Administrator

Ol Pejeta is the largest black rhino sanctuary in east Africa, and home to three of the world’s last remaining northern white rhino. It is the only place in Kenya to see chimpanzees, in a Sanctuary established to rehabilitate animals rescued from the black market. It has some of the highest predator densities in Kenya, and still manages a very successful livestock program. The Livestock Administrator is responsible for providing comprehensive administrative support to the Head of Livestock and Agriculture and all managers within the Division. This role ensures efficient management of livestock records, coordination of Divisional activities, and facilitation of communication across various teams. The Livestock Administrator will manage data, support reporting processes, handle procurement and logistical needs, and contribute to the overall smooth operation of the Division.\n\n### Key Responsibilities\n- Ensure accurate and up-to-date records of livestock inventory, breeding activities, health status, and movement across all operational units. Utilise data management systems to store and retrieve information as needed.\n- Compile, format, and submit regular reports on livestock performance, health, breeding, and operations to the Head of Livestock and Agriculture. Assist managers with data analysis and report preparation to inform decision-making.\n- Serve as the central point of contact for internal and external communications within the Livestock Division. Facilitate information sharing between managers, field teams, and external stakeholders.\n- Support the procurement process for livestock supplies, equipment, and veterinary products. Monitor inventory levels, process orders, and ensure timely delivery of materials to various teams.\n- Coordinate meetings, training sessions, and Divisional events, ensuring proper scheduling and logistics. Prepare meeting agendas, take minutes, and follow up on action items.\n- Assist in managing Divisional budgets by tracking expenses, processing invoices, and ensuring financial records are accurate and up-to-date. Provide budget reports to managers as required.\n- Provide administrative support to the breeding, health, and operational managers by maintaining detailed records, scheduling activities, and ensuring compliance with protocols.\n- Maintain confidentiality and integrity of all livestock data. Ensure compliance with organisational policies and legal requirements related to record-keeping and data management.\n- Coordinate the logistics of livestock movements, including transportation scheduling, documentation, and communication with drivers and herders.\n- Support human resource functions within the Division by maintaining staff records, tracking attendance, and coordinating leave schedules for livestock teams.\n- Ensure that health and safety records are up-to-date and assist in the documentation of compliance with regulatory requirements.\n\n### Qualifications and Experience\n- Diploma in Business Administration, Agricultural Management or a related field. BA/BSc/HND qualifications are also suitable.\n- Training in data management, project coordination, or financial administration is an added advantage.\n- Minimum of 5 years’ experience in administrative roles, preferably in livestock management, agriculture, or conservation organisations.\n\n### Key Skills & Competencies\n- Strong organisational and administrative skills with attention to detail.\n- Proficiency in data management systems and Microsoft Office Suite (Excel, Word, PowerPoint).\n- Good understanding of livestock operations and agricultural practices.\n- Strong communication and interpersonal skills to facilitate team coordination.\n- Ability to manage multiple tasks and prioritise effectively under tight deadlines.\n- Financial acumen with experience in budget tracking and procurement processes.\n- Commitment to Ol Pejeta Conservancy’s mission and values.\n\n### How to Apply\nInterested and qualified candidates should apply by visiting the official Ol Pejeta Conservancy website at www.olpejetaconservancy.org.