International Operations and Humanitarian Representation Coordinator Administrative Assistant

Place in the Organisation

The Administrative Assistant reports directly to the International Operations and Humanitarian Representation Coordinator (IOHRC).

Key Responsibilities

Administrative Support to the IOHRC:

• Serve as the primary point of contact for the IOHRC’s portfolio.
• Oversee communications, including email monitoring.
• Manage the IOHRC’s calendar and meeting agendas.
• Organize internal communication channels for the IOHRC and HRT to facilitate smooth operational functioning.

Information and Knowledge Management (IKM):

• Support the management of the HRT digital workspace (SharePoint, Teams, etc.).
• Contribute to maintaining structured and accessible filing systems.
• Ensure the accuracy and quality of the HRT Engagement Tracker database through review and follow-up.
• Provide administrative support for the organization of HRT Secretariat and Network meetings, including regular and ad-hoc sessions.

Logistical and General Support:

• Handle logistical and organisational coordination for the IOHRC.
• Provide financial and general administrative support as needed.

Job Requirements

Experience:

• Proven experience as an Administrative Assistant or in a similar role.
• Experience within an international organisation, MSF, and/or NGO or complex multicultural environment is highly desirable.
• Experience supporting senior leadership.

Qualifications:

• BA/BSc/HND in a relevant field.

Skills and Competencies:

• Excellent organisational and prioritisation skills.
• Strong ability to manage multiple tasks simultaneously in a dynamic environment.
• Excellent written and verbal communication skills in English.
• Proficiency in the use of AI tools and Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint).
• Capacity to quickly learn and become efficient in other Microsoft 365 apps (i.e., Lists, OneNote, Forms, Bookings) or integrated tools (i.e., Asana).
• Ability to work both independently and collaboratively in a multicultural setting.
• High level of discretion and ability to handle sensitive information.
• Proactive mindset with strong anticipation skills.

Personal Attributes:

• Flexible, rigorous, and detail-oriented.
• Comfortable operating in a strategic and politically sensitive environment.
• Strong interpersonal skills and diplomacy.
• Commitment to MSF’s mission and principles.

How to Apply

Interested and qualified candidates should apply online by visiting the Medecins Sans Frontieres (MSF) recruitment page via the following link: https://www.myjobmag.co.ke/apply-now/1180400. Ensure you follow the directions to the msf.or.ke portal.