Human Resources and Administration Officer

Duties & Responsibilities

Human Resource Management

• Coordinate end-to-end recruitment and selection processes, including advertising vacancies, coordinating interviews, conducting reference checks and onboarding successful candidates.
• Maintain accurate and confidential personnel records and HR information systems.
• Administer employee contracts, confirmations, leave, probation and separation processes.
• Coordinate staff induction and orientation programmes.
• Support implementation of the performance management system, including appraisal processes and follow-up on performance improvement plans.
• Coordinate staff learning and development initiatives and maintain training records.
• Support employee engagement, staff wellness and workplace culture initiatives.
• Administer staff medical insurance and other employee benefits in liaison with service providers and the Finance Department.
• Coordinate payroll inputs and ensure timely submission of HR information affecting payroll.
• Guide staff on HR policies, procedures and employment-related matters.
• Support disciplinary and grievance management processes in accordance with organizational policies and Kenyan labour laws.
• Ensure compliance with statutory employment obligations and organizational HR policies.

Administration

• Coordinate office administration services to ensure a safe, efficient and conducive working environment.
• Oversee office maintenance, utilities, security, cleaning services and office supplies.
• Coordinate travel, accommodation and logistical arrangements for meetings and organizational events.
• Support asset management by maintaining accurate inventory records.
• Coordinate occupational safety and health compliance initiatives.
• Liaise with external service providers to ensure quality and timely service delivery.
• Support procurement processes in accordance with organizational policies by coordinating administrative requirements and documentation.

Compliance and Organizational Support

• Ensure compliance with relevant labour legislation and internal policies.
• Support implementation of safeguarding, diversity, equity and inclusion initiatives.
• Prepare periodic HR and administration reports for management.
• Contribute to continuous improvement of HR and administrative systems and processes.
• Perform any other duties as may be assigned by the Executive Director.

Person Specifications

Academic and Professional Qualifications

• Bachelor's Degree in Human Resource Management, Business Administration (Human Resource Option), Commerce (Human Resource Option) or a related field.
• Certified Human Resource Professional (CHRP-K) qualification.
• Valid membership with the Institute of Human Resource Management (IHRM).
• A postgraduate qualification in Human Resource Management or a related field will be an added advantage.

Experience

• At least five (5) years of progressive experience in Human Resource and Administration.
• Experience working in the NGO, development or non-profit sector will be an added advantage.