Human Resources and RecruitmentFull-TimeJunior-level(1-2 yrs)
Job Description
The Human Resources and Administration Officer will provide day-to-day support to the HR and Administration function of DOT. The role focuses on employee onboarding, leave (PTO) tracking, staff support, employee benefit administration and general HR administration.
Key Responsibilities
Employee Onboarding and Records
Support the onboarding process for new employees
Assist in collecting and filing employee documentation
Help coordinate HR orientation sessions for new staff
Leave (PTO) and Attendance Tracking
Maintain accurate records of employee leaves
Track leave requests and approvals
Assist employees with leave application processes and balance inquiries
Prepare basic attendance and leave reports for review
Employee Support and Point of Contact
Act as the first point of contact for routine HR and administrative questions among employees based in Africa
Direct employees to relevant policies and procedures
Escalate complex issues to the Senior HR Manager as needed
HR and Administrative Support
Maintain organized and confidential employee records
Assist in updating HR databases and trackers
Support performance review cycles through documentation and scheduling
Draft basic HR correspondence such as confirmation letters, leave approvals, and internal memos
Recruitment and Training Support
Assist with recruitment activities, including job postings, scheduling interviews, and communicating with candidates
Support the coordination of trainings, workshops, and staff meetings
Compliance and Office Administration
Assist in ensuring HR processes align with employment legislation and policies
Support payroll preparation by updating employee data and leave records
Provide general office and administrative support, including filing, procurement support, and inventory tracking
Travel Management
Coordinate travel logistics in line with organizational policies
Maintain accurate travel records and documentation
Support visa processing and related compliance requirements
Arrange accommodations, transportation, and related travel services in collaboration with country teams
Review travel expenses and coordinate approvals and payments
Ensure appropriate travel insurance and traveller readiness
Provide guidance on cash advances and expense claims
Prepare travel briefings and welcome materials for events
Qualifications and Experience
A resident of Nairobi, Kenya, and able to legally work in Kenya
Bachelor’s degree preferably with a specialization in Human Resource Management
Membership with IHRM is an asset
2+ years of relevant HR experience
Strong organizational and administrative skills
Good communication and interpersonal abilities
Attention to detail and ability to handle confidential information
Foundational computer skills, including Google Suite, MS Word, Excel and HRIS
Willingness to learn and work in a team-oriented environment
Experience supporting employees across multiple African countries is considered an asset
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