About the Role
Adept Systems is seeking a highly skilled and experienced Human Resource Manager to oversee HR activities, ensure compliance with statutory requirements, and manage the full cycle of HR operations. The ideal candidate will have extensive experience in a large-scale, multi-site, or manufacturing environment, and a deep understanding of Kenyan labor laws.
Key Responsibilities
- Compliance & Policy: Monitor all HR activities and practices to ensure compliance with statutory requirements and company policies; keep abreast of the legal environment and ensure senior staff are aware of all relevant requirements.
- Operations & SOPs: Develop, implement, and continuously improve HR operational processes, workflows, and standard operating procedures (SOPs).
- HR Administration: Ensure HR administration, including contracts, onboarding, offboarding, employee records, and leave management, is executed accurately and on time.
- HR Documentation: Maintain robust HR documentation, audit trails, and records management practices to support compliance and governance.
- Employee Relations: Manage employee relations matters and provide advice and guidance to managers and supervisors on labour laws and related market practices to ensure a harmonious work environment.
- Grievance & Disputes: Drive grievance resolution and ensure all pertinent issues are addressed in a fair, confidential, and transparent manner, ideally before escalation to legal proceedings. Where disputes become legal matters, support cases through the timely provision of information to compliance and legal teams and attend legal proceedings as appropriate.
- Recruitment & Selection: Partner with departmental heads to anticipate workforce needs and manage the end-to-end recruitment and selection process for all approved vacancies, ensuring hiring practices comply with applicable law and company policy.
- Headcount Planning: Maintain and manage the approved headcount establishment, flagging variances and supporting workforce planning conversations with senior management.
- Performance Management: Coordinate and support the annual performance appraisal cycle, equipping managers with the tools and guidance needed to conduct effective reviews. Advise and support managers in addressing poor performance cases in line with company policy and the Employment Act.
- Training & Development: Coordinate the annual training needs analysis and maintain the training calendar in collaboration with departmental heads. Track completion of statutory and mandatory training.
- Health & Safety: Partner with the HSE function to embed a strong safety culture across the workforce, ensuring HR-related obligations under the Occupational Safety and Health Act are met.
- Reporting & Data Analysis: Compile and present accurate HR operational reports covering headcount, turnover, absenteeism, disciplinary trends, and compliance status. Maintain and interrogate HR data systems to provide insights that inform decision-making.
Requirements
- Education: Bachelor’s degree in Human Resource Management, Business Administration, or a related field (a Master's degree is an added advantage).
- Professional Membership: Membership of the Institute of Human Resource Management (IHRM) Kenya is required.
- Experience: Minimum 6–8 years of progressive HR experience, with at least 3 years in an HR management/Managerial role.
- Environment: Demonstrable experience managing HR operations in a large-scale, multi-site or manufacturing environment.
- Legal Framework: Solid, hands-on experience navigating the Kenyan labour legislative framework, including the Employment Act 2007, the Labour Relations Act, and OSHA compliance.
- Collaboration: Experience working alongside or managing relationships with external HR consultants, service providers, or shared service functions.
Competencies & Attributes
- Effective communicator and influencer, able to engage credibly with senior leadership, operational managers, and frontline staff alike.
- Hands-on leadership style with a strong sense of ownership and follow-through.
- Strong operational discipline, planning, coordination, work monitoring, and problem resolution skills.
- A forward planner with clear focus; able to work with minimal supervision in a diverse, fast-paced environment.
- Resilient and adaptable; thrives in a dynamic manufacturing environment.
- High level of integrity and professional discretion in handling sensitive HR matters.
- Results-oriented with excellent negotiation, interpersonal, and communication skills.
- Analytical mindset comfortable with HR data, metrics, and reporting.
