Human Resources and RecruitmentFull-TimeJunior-level(1-2 yrs)
Job Description
Role Overview
Our client is seeking an HR Specialist to manage core HR processes and ensure smooth employee lifecycle management. This role involves recruitment support, onboarding, HRIS data management, compliance, payroll coordination, and employee relations. The HR Specialist ensures that employees are supported, records are accurate, and the organization remains compliant with labor regulations.
Key Responsibilities
Recruitment Support
Post job openings across job boards and career sites.
Screen resumes and assist recruiters in scheduling interviews.
Communicate with candidates during early-stage hiring.
Onboarding & Offboarding
Prepare offer letters, new hire packets, and orientation schedules.
Ensure completion of compliance documentation (I-9, E-Verify, tax forms, direct deposit).
Conduct exit processes (equipment retrieval, system access removal, exit interviews).
Employee Records & HRIS
Maintain accurate employee data in HRIS (BambooHR, ADP, Gusto, Zenefits, or similar).
Track PTO, benefits enrollment, and employee status changes.
Partner with finance/payroll teams to reconcile hours, benefits, and deductions.
Assist with benefits enrollment, open enrollment periods, and employee inquiries.
Validate payroll data before processing.
Policy & Compliance
Draft and update HR policies, employee handbooks, and SOPs.
Ensure compliance with labor laws (FMLA, FLSA, ADA, EEOC) and multi-state regulations.
Maintain records audit-ready for external reviews.
Employee Relations
Act as point of contact for employee questions and concerns.
Support performance management processes and employee engagement programs.
Document and escalate sensitive issues to HR leadership.
Training & Development Support
Coordinate employee training sessions and compliance certifications.
Track completion of required training and development milestones.
What Makes You a Perfect Fit
Organized and detail-oriented, with strong process management skills.
Trusted communicator who balances empathy with compliance.
Proactive in identifying HR process improvements.
Comfortable supporting employees across multiple functions and geographies.
Requirements and Qualifications
2+ years of HR support or operations experience.
BA/BSc/HND or Professional Certificate in Human Resources or related field.
Proficiency with HRIS systems (BambooHR, ADP, Gusto, Zenefits, or similar).
Familiarity with U.S. labor law compliance (FMLA, FLSA, ADA, EEOC).
Microsoft Office/Google Workspace proficiency.
Preferred Qualifications
SHRM-CP, PHR, or similar HR certification.
Experience with multi-state or international payroll and compliance.
Industry exposure in SaaS, professional services, or high-growth startups.
Process improvement or HRIS implementation experience.
Key Metrics for Success (KPIs)
100% completion of onboarding/offboarding checklists on time.
Payroll and benefits reconciled with zero errors.
HRIS data accuracy.
Compliance records consistently audit-ready.
Positive feedback on HR responsiveness.
How to Apply
Interested and qualified candidates should apply online through the Pavago application link: Apply via Workable.
How to Apply
Interested and qualified candidates should apply online through the Pavago application link provided on the MyJobMag portal. Access the application form directly at https://www.myjobmag.co.ke/apply-now/1216045 which redirects to the official Pavago Workable hiring page.
