HR Assistant

Job Purpose

To provide HR and administrative support to the HR Consultancy team, ensure smooth office operations, maintain organized records, and support end-to-end Client support and engagement processes for efficient service delivery.

Key Responsibilities

• Assist in HR consultancy projects (HR Audits, Trainings, Recruitments, Labour Outsourcing, Payroll management among other services).
• Manage admin tasks (scheduling, docs, and correspondence).
• Support recruitment processes for clients/SME partners.
• Coordinate internal HR activities.

HR Support

• Assist in end-to-end recruitment: job posting, CV screening, interview scheduling, candidate follow-up.
• Maintain updated candidate databases and employee records.
• Support onboarding for new hires and ensure all documentation is complete.
• Prepare HR letters, contracts, and staff communication.
• Track leave, attendance, and HR compliance requirements.
• Support staff welfare activities and internal communication.

Administration

• Manage office operations: supplies, filing, correspondence, and general office coordination.
• Handle front office duties including receiving visitors, calls, and inquiries.
• Maintain proper filing systems for both HR and administrative documents.
• Coordinate meetings, logistics, travel plans, and office events.
• Support procurement of office supplies and service providers.
• Ensure office cleanliness, organization, and functioning of equipment.

Compliance & Reporting

• Ensure recruitment and HR processes adhere to company policies and legal requirements.
• Generate weekly and monthly HR/admin reports for management.
• Assist in audit preparation through proper documentation.

Key Qualifications

• Diploma/Degree in Human Resource Management, Business Administration, or related field.
• At least 1–2 years’ experience in HR or administrative support (experience in an HR Consultancy is an added advantage).
• Proficient in MS Office and HR systems.
• Excellent communication, organization, and multitasking skills.
• High attention to detail, integrity, and confidentiality.

Core Competencies

• Strong organizational and interpersonal skills
• Time management and problem-solving
• Customer service orientation
• Ability to handle sensitive information
• Teamwork and adaptability
• Proactive and team-player attitude