HR Assistant

Core Duties and Responsibilities

• Serve as the primary point of contact for inquiries related to HR matters.
• Maintain accurate and up-to-date employee records, personnel files, and HR databases.
• Prepare HR documentation including employment contracts, letters, confirmations, and certificates.
• Manage staff attendance, leave records, and time-off schedules.
• Support recruitment processes including job postings, shortlisting coordination, and interview scheduling.
• Assist with onboarding and induction of new staff.
• Ensure all pre-employment documentation is completed and filed.
• Prepare and submit payroll inputs such as attendance, leave, overtime, and deductions.
• Assist with statutory compliance including NSSF, SHA, PAYE, and other deductions.
• Support handling of employee queries and HR correspondence.
• Assist in disciplinary processes by preparing documentation and scheduling hearings.
• Promote adherence to HR policies and staff code of conduct.
• Ensure compliance with Kenyan labour laws and internal HR policies.
• Prepare HR reports as required.
• Coordinate staff training and development activities.
• Support staff welfare initiatives.
• Screen resumes and coordinate interviews between candidates and Department Heads.
• Conduct background checks and reference verifications.
• Assist in organizing staff appreciation events.
• Act as a neutral point of contact for basic employee grievances or policy questions.
• Ensure the hotel stays compliant with local labor laws and safety regulations (OSHA).
• Coordinate uniform ordering.
• Maintain and file accurate daily reporting data, including attendance, shift schedules, and staffing updates.
• Monitor staff attendance and adherence to schedules, addressing any issues proactively.
• Draft and review company policies, ensuring alignment with labor laws and organizational standards.
• Perform any other HR-related duties as assigned.

Job Specifications and Qualifications

• Diploma or Bachelor’s degree in Human Resource Management.
• At least 2 years’ HR experience (experience in a hospitality environment is an added advantage).
• Knowledge of Kenyan labour laws and HR best practices.

Key Competencies

• Proficiency in MS Office Suite.
• High Emotional Intelligence.
• High Integrity Skills.
• Excellent Organizational Skills.

How to Apply

Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as the subject of the email.