The Health Administrative Officer will be deployed in a busy Level 3B Hospital and will be responsible for managing all administrative services. The role involves overseeing and coordinating administrative functions to ensure efficient, compliant, and patient-centered service delivery in the facility, supporting clinical operations and strengthening overall performance in line with Ministry of Health standards.
Key Responsibilities
Operations Management: Oversee daily administrative operations of the hospital, including the maintenance of facilities and assets.
Policy & Compliance: Develop and implement hospital policies and procedures in line with Ministry of Health (MOH) guidelines. Ensure compliance with government regulations, public service policies, and healthcare standards.
Financial Management: Manage hospital budgets, financial planning, and resource allocation. Coordinate the preparation of the hospital annual operating plan and budget.
Human Resources: Supervise administrative staff and coordinate HR functions including recruitment, training, and performance management.
Supply Chain: Coordinate procurement and supply chain management of medical and non-medical supplies.
Reporting: Prepare and present administrative and financial reports to hospital management and county health authorities. Submit monthly and quarterly reports to the Medical Officer in Charge.
Stakeholder Engagement: Strengthen partnerships with stakeholders including county government, NGOs, and community representatives.
Safety & Security: Ensure safety and security of employees and patients within the hospital premises in accordance with Occupational Safety and Health (OSH) guidelines.
Utility & Fleet Management: Manage the health fleet and ensure reliable provision and efficient utilization of electricity, water, gas, and communication supplies.
Key Result Areas
Infrastructure development and maintenance.
Human resource management and development.
Performance and financial management sustainability.
Occupational Safety and Security.
Quality assurance and satisfaction surveys.
Records and Information management.
Requirements
Education: BA/BSc/HND in a relevant field. Higher National Diploma as well as relevant professional qualification is required.
Experience: Desired 5 years of relevant working experience.
Expertise: Higher level technical expertise that requires moderate to long range planning, analysis, problem-solving, and reporting.
Essential Skills and Core Competencies
Healthcare Systems Knowledge: Understanding hospital operations, clinical workflows, and regulatory compliance.
Financial Management: Budgeting, cost control, and resource allocation.
Human Resource Management: Staffing, performance management, and labor laws.
Quality and Risk Management: Patient safety, accreditation standards (ISO, JCI).
Leadership and Communication: Ability to lead multidisciplinary teams and engage stakeholders.
Data Analysis and IT Skills: Familiarity with health information systems and data-driven decision-making.
How to Apply
Interested and qualified candidates should apply online via the International Rescue Committee's recruitment portal on Workday. You can access the application page through the following link: Apply Here
