Feed the Children is an international, non-profit relief organization dedicated to providing relief and development assistance to children and families in need. In Kenya, Feed the Children supports various initiatives including the Dagoretti Children’s Center. The Finance and Administration Assistant role is designed to provide comprehensive support for the organization's financial operations and general office administration, ensuring accurate transaction processing, compliance with local laws, and efficient daily office management.
Key Responsibilities
Accounts Payable and Transaction Processing
Capture all financial transactions accurately and timeously in QuickBooks Online.
Initiate and process payments to vendors, staff, consultants, and service providers through both QuickBooks Online and the Citi banking platform.
Ensure all accounts payable are fully supported with appropriate documentation and correctly filed both electronically and as physical copies.
Maintain accurate records for vendor and supplier payments, consultant fees, travel, workshops, and training expenses, and service provider invoices.
Reconciliations and Financial Controls
Perform monthly supplier reconciliations and resolve discrepancies promptly.
Prepare supporting schedules for all balance sheet accounts in line with reporting requirements.
Ensure all financial transactions comply with Feed the Children financial policies, donor regulations, and Kenyan statutory requirements.
Reporting and Donor Compliance
Assist the Finance Officer with the preparation of routine financial reports to support management decision-making, including expenditure analysis and inventory reports.
Assist with the preparation of donor financial reports and other required financial disclosures.
Advances and Tax Compliance
Prepare, track, and monitor travel and workshop advances.
Follow up on outstanding advances and support timely and accurate retirement of advances.
Ensure withholding tax certificates are issued to suppliers in a timely manner and properly recorded.
Records Management and Administration
Ensure complete, accurate, and timely filing of financial documentation on the International Financial Management SharePoint.
Provide ad hoc finance and administrative support to the Finance Officer as required.
General Administration
Manage front desk and communication functions by handling calls, visitors, and ensuring items are directed to appropriate staff.
Coordinate with facility service providers to ensure the office environment is clean, safe, and well-maintained.
Handle all aspects of correspondence, including receiving, sorting, and distributing incoming and outgoing communications.
Support meetings, events, and logistics coordination including recording minutes and arranging travel, accommodation, and transportation for staff.
Manage and monitor office inventory levels and organize replenishment when necessary.
Serve as the main liaison for the outsourced cleaning service provider.
Qualifications and Experience
Bachelor’s degree in Business Administration, Finance, Accountancy, or a related field.
Minimum 2 years of experience in finance, administration, or accounting roles, preferably within an International NGO.
Strong knowledge of Kenya tax laws, financial regulations, and reporting standards.
Proficiency in Microsoft Office applications (particularly Excel) and accounting systems such as QuickBooks Online.
Experience working in an international NGO environment or with donor-funded programmes is desirable.
Familiarity with digital collaboration and document management systems such as SharePoint is an advantage.
Required Skills and Attributes
Advanced analytical and problem-solving skills for financial data interpretation.
High level of integrity and confidentiality when handling financial information.
Excellent attention to detail and accuracy.
Strong verbal and written communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Work Conditions
Office-based with occasional field assignments as required.
May involve extended hours during financial reporting periods or audits.
How to Apply
Interested candidates should send their CV to feedinternationaljobs@feedthechildren.org by 18 May 2026. Please include the position you are applying for in the subject line of the email. Note that only shortlisted candidates will be contacted.
How to Apply
Please send your CV to the email address: feedinternationaljobs@feedthechildren.org by 18 May 2026. Make sure to include the position title in the subject line of your email. Please note that only shortlisted candidates will be contacted.
