Administration and Office SupportFull-TimeSenior-level(6+ yrs)
Job Description
Role Overview
This position is responsible for providing high-level secretarial and administrative support within the office of the Chairperson, Commission members, and the Commission Secretary. The primary objective is to ensure that administrative services are delivered effectively and efficiently to support the Commission's leadership and overall mandate.
Key Responsibilities
Administrative & Logistical Support: Oversee administrative and logistical matters to ensure the seamless flow of the Commission’s activities.
Office Management: Manage e-office systems for effective research and information processing; ensure proper office layout, cleanliness, and tidiness; and manage office protocol and etiquette.
Meeting Coordination: Coordinate meeting schedules and organize Commission and Committee meetings, ensuring all relevant materials and refreshments are in place.
Diary Management: Manage the Executive’s official working diary and appointments.
Communication & Correspondence: Handle incoming and outgoing calls, customer inquiries, and complaints. Draft and edit responses to correspondence, reports, minutes, and presentations for approval.
Travel Coordination: Manage travel arrangements, including itineraries, clearances, tickets, and related requirements.
Records Management: Safeguard office records, equipment, and classified documents; maintain an up-to-date filing system for ease of retrieval; and ensure data integrity and confidentiality.
Process Improvement: Provide feedback to enhance business processes and initiate process improvements to achieve operational excellence.
Performance Planning: Develop individual work plans and monitor performance to ensure the delivery of agreed targets.
Requirements and Qualifications
Education: Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized university AND a Diploma in Secretarial Studies from a recognized institution.
Professional Certifications: Certificate in Secretarial Management Course and Certificate in Public Relations & Customer Care Course.
Experience: A minimum of six (6) years of relevant experience in a comparable position within a reputable organization.
How to Apply
Interested and qualified candidates should apply online through the official Salaries and Remuneration Commission (SRC) recruitment portal.
Interested and qualified candidates are invited to apply for this position by visiting the Salaries and Remuneration Commission recruitment portal at https://recruitment.src.go.ke. Alternatively, use the following application link: https://www.myjobmag.co.ke/apply-now/1220867. Ensure you complete the application process as directed on the official portal.
