Hospitality and TourismFull-TimeJunior-level(1-2 yrs)
Job Description
Our client in the hospitality sector is seeking to recruit a proactive and creative Assistant Event Coordinator to support and enhance their event operations. This role is designed to maintain high service standards, strengthen client relationships, and contribute to the growth of the organization’s events.
Core Duties and Responsibilities
Event Planning & Execution: Assist in the planning, coordination, and execution of events from conception to completion, ensuring all logistical requirements are effectively managed.
On-site Support: Provide on-site support during event setup, execution, and breakdown in accordance with company standards.
Vendor Coordination: Support coordination with vendors, suppliers, contractors, and service providers as required.
Documentation: Prepare event documentation including contracts, schedules, briefs, and checklists under supervision.
Client Liaison: Liaise with clients (under guidance) to understand their event objectives, preferences, and initial budget considerations.
Sourcing: Assist in sourcing venues, décor, equipment, and service providers for corporate, social, virtual, and hybrid events.
Concept Development: Contribute to the development of event concepts, themes, and layouts aligned with client expectations.
Collateral Preparation: Support preparation of event programs, participant materials, and branded collateral.
Communication: Assist with event communication, including invitations, confirmations, and follow-ups.
Marketing Support: Contribute to basic marketing initiatives, including social media engagement.
Budgeting: Support tracking of event expenses and maintain simple budget records as guided.
Logistics: Assist in coordinating logistics such as transportation, accommodation, and guest arrangements when required.
Timeline Management: Monitor event timelines to ensure milestones and deliverables are achieved.
Issue Resolution: Provide support in resolving on-site issues, escalating complex matters when necessary.
Post-Event Review: Participate in post-event evaluations, including feedback collection and report preparation.
Database Maintenance: Maintain accurate records of event documentation and supplier databases.
Job Specifications and Qualifications
Diploma in Hospitality, Business Management, Tourism, Communication, or a related field.
At least two (2) years of experience in events, hospitality, customer service, or a similar support role.
Basic understanding of event planning and coordination.
Willingness to work flexible hours and travel when required.
Key Competencies
Creative mindset with a passion for event design and execution.
Strong time management and organizational skills, with the ability to multitask effectively.
High attention to detail.
Excellent written and verbal communication skills with strong interpersonal abilities.
Ability to perform well in fast-paced and high-pressure environments.
Customer-focused with a professional and positive attitude.
How to Apply
Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as the subject of the email.
How to Apply
Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as the subject of the email. You may also apply through the portal link: Apply Now
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