Bookkeeper / Accounts Assistant

Key Responsibilities

Bookkeeping & Financial Records Management

• Record and maintain accurate financial transactions within the Company’s accounting system.
• Review bank statements and categorise income and expenses accurately to support financial reporting and analysis.
• Ensure financial records are complete, organised, and up to date for review by the external Accountant.
• Assist with reconciliation of bank accounts, supplier payments, and operational expenses.

Contractor Payroll & Payment Support

• Review system-generated, geo-tagged and time-stamped job completion records submitted by contractors to validate hours worked per job card.
• Compile and maintain daily summaries of verified contractor work hours to support accurate fortnightly invoicing.
• Prepare contractor work summaries and payment schedules to be shared with contractors for invoice generation.
• Assist with reviewing contractor invoices against verified work records before payment processing.
• Maintain clear and auditable payroll support records to reduce disputes and ensure transparency.

Operational Financial Support

• Support preparation of payment schedules for contractors, suppliers, and service providers.
• Assist with tracking operational costs such as fuel, tolls, consumables, and site-related expenses.
• Maintain cost records to support business performance monitoring and budgeting.
• Flag discrepancies, missing records, or inconsistencies for review by management or the Accountant.

Historical Transaction Review & Categorisation

• Review historical bank statements and apply appropriate labels to transactions for proper financial classification.
• Support clean-up and organisation of prior financial data to improve reporting accuracy.
• Ensure records are structured in a way that enables deeper accounting review, compliance checks, and tax analysis by the Company’s Accountant.

Reporting & Documentation

• Maintain updated bookkeeping and payroll support records on a daily basis to ensure timely and accurate reporting.
• Prepare clear weekly or fortnightly summaries highlighting completed bookkeeping tasks, contractor payment status, and outstanding items or discrepancies.
• Ensure all documentation is properly filed and accessible for audit or review.

Systems & Data Management

• Use designated accounting and operational systems (e.g., Xero or equivalent) accurately and consistently.
• Handle financial and contractor data with confidentiality and professionalism.
• Follow company data protection and access protocols when handling sensitive information.

Qualifications and Requirements

• Diploma or Certificate in Accounting, Finance, Business Administration, or a related field (BA/BSc/HND also accepted).
• Prior experience in bookkeeping, accounts assistance, or payroll support is an advantage.
• Experience supporting contractor-based or service businesses is an added advantage.
• Familiarity with accounting software (e.g., Xero, QuickBooks) is desirable.

How to Apply

Interested and qualified candidates should apply online through the Career Options Africa portal or by visiting www.careeroptionsafricagroup.com.