We are seeking a detail-oriented and reliable Bookkeeper / Accounts Assistant to support the financial and operational administration of our business and associated operations. The successful candidate will be responsible for maintaining accurate financial records, managing contractor payroll based on verified work records, and ensuring financial data is correctly categorized for reporting and analysis.
Key Responsibilities
Bookkeeping & Financial Records Management
Record and maintain accurate financial transactions within the Company’s accounting system.
Review bank statements and categorise income and expenses accurately to support financial reporting and analysis.
Ensure financial records are complete, organised, and up to date for review by the external Accountant.
Assist with reconciliation of bank accounts, supplier payments, and operational expenses.
Contractor Payroll & Payment Support
Review system-generated, geo-tagged and time-stamped job completion records submitted by contractors to validate hours worked per job card.
Compile and maintain daily summaries of verified contractor work hours to support accurate fortnightly invoicing.
Prepare contractor work summaries and payment schedules to be shared with contractors for invoice generation.
Assist with reviewing contractor invoices against verified work records before payment processing.
Maintain clear and auditable payroll support records to reduce disputes and ensure transparency.
Operational Financial Support
Support preparation of payment schedules for contractors, suppliers, and service providers.
Assist with tracking operational costs such as fuel, tolls, consumables, and site-related expenses.
Maintain cost records to support business performance monitoring and budgeting.
Flag discrepancies, missing records, or inconsistencies for review by management or the Accountant.
Historical Transaction Review & Categorisation
Review historical bank statements and apply appropriate labels to transactions for proper financial classification.
Support clean-up and organisation of prior financial data to improve reporting accuracy.
Ensure records are structured in a way that enables deeper accounting review, compliance checks, and tax analysis by the Company’s Accountant.
Reporting & Documentation
Maintain updated bookkeeping and payroll support records on a daily basis to ensure timely and accurate reporting.
Prepare clear weekly or fortnightly summaries highlighting completed bookkeeping tasks, contractor payment status, and outstanding items or discrepancies.
Ensure all documentation is properly filed and accessible for audit or review.
Systems & Data Management
Use designated accounting and operational systems (e.g., Xero or equivalent) accurately and consistently.
Handle financial and contractor data with confidentiality and professionalism.
Follow company data protection and access protocols when handling sensitive information.
Qualifications and Requirements
Diploma or Certificate in Accounting, Finance, Business Administration, or a related field (BA/BSc/HND also accepted).
Prior experience in bookkeeping, accounts assistance, or payroll support is an advantage.
Experience supporting contractor-based or service businesses is an added advantage.
Familiarity with accounting software (e.g., Xero, QuickBooks) is desirable.
How to Apply
Interested and qualified candidates should apply online through the Career Options Africa portal or by visiting www.careeroptionsafricagroup.com.
How to Apply
Method of Application
Interested and qualified candidates are invited to apply via the Career Options Africa Ltd website at www.careeroptionsafricagroup.com.