Administrative Officer, P3

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment. The Administrative Officer (P3) is responsible for advising and supporting the Heads of Units in the management of resources, budgeting, and general administration.

Responsibilities

Budget and Finance

• Advising and supporting the Heads of Units in the management of resources.
• Forecasting the consolidated financial requirements of the units.
• Monitoring consolidated budget implementation and ensuring full liquidity at all times.
• Assisting the Heads of Units with fundraising and co-financing guidelines.
• Acting as a focal point for the Office of Internal Oversight Services/UNEP Administrative Audit Unit.
• Providing the required financial management information packages as effective management tools.
• Advising the Heads of Units on matters relating to the Units budget and Counterpart contributions.
• Advising the Heads of Units on the application of relevant UN financial Regulations and Rules, procedures and guidelines to all transactions made and agreements entered into by the Division.

General Administration

• Providing general administrative assistance.
• Developing and implementing procedures.
• Implementing and monitoring support services, including procurement of supplies and services.
• Supervising administrative support staff and providing advice on issues related to financial administration, human resources administration, and management information issues and practices to colleagues.
• Collecting and analyzing data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performing other related duties as required.

Requirements and Qualifications

• Education: Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or related area is required. A first-level university degree in combination with an additional two (2) years of relevant work experience may be accepted in lieu of the advanced university degree. Successful completion of programs in data analytics, business analytics or data science is desirable.
• Experience: A minimum of five (5) years of progressively responsible experience in fund management of project implementation covering the full project cycle (from development to closure) is required.
• Organizational Context: Experience in working with the United Nations or similar international organization is required.
• Managerial Experience: A minimum of two (2) years of progressive managerial experience is required.
• Desirable Experience: Experience working at the interface of programme and finance functions; use of ERP systems (SAP/Umoja) and financial reporting tools; experience in process improvement and streamlining workflows; and two (2) years or more of experience in data analytics.

How to Apply

Interested and qualified candidates should apply online via the United Nations careers portal. Please go to United Nations Environment Programme (UNEP) on careers.un.org to submit your application.