Administration and Office SupportFull-TimeEntry-level(0-1 yr)
Job Description
The National Drought Management Authority (NDMA) is seeking to recruit two (2) Administrative Officers III. The successful candidates will be responsible for providing essential administrative support services such as official transport, security services, vehicle servicing and maintenance, coordination of cleaning services, messenger and registries, and supervision of support staff. This role involves ensuring timely and efficient communication and co-ordination within the Authority, monitoring service delivery, and handling routine operational issues within the department.
Key Responsibilities
Assist in developing policies and guidelines for administrative purposes.
Oversee the maintenance and servicing of motor vehicles and office buildings.
Coordinate office allocation and transport services, including vehicle allocation and driver supervision.
Coordinate registry services.
Ensure all vehicles have valid certifications (e.g., certificates of road worthiness/inspection) and adhere to national transport safety standards.
Assist in daily scheduling, allocation, and tracking of vehicles and drivers for official duties.
Prepare maintenance/repair schedules for vehicles, motorcycles, and generators to ensure they are roadworthy.
Supervise drivers and ensure they adhere to safety rules, procedures, and ethical conduct.
Monitor and manage fuel consumption, fuel supplies, and spare parts inventory.
Maintain accurate records, including vehicle logs, registration, insurance, daily inspection reports, and accident reports.
Produce monthly reports on vehicle usage and operational efficiency.
Requirements and Qualifications
Diploma in Management, Administration, or a related field from a recognized institution.
Proficiency in computer applications.
Must fulfill the requirements of Chapter Six of the Constitution of Kenya.
How to Apply
Interested and qualified applicants are requested to submit a filled Bio-data form (link available on the Authority’s website), a cover letter, a detailed CV, and copies of certificates & testimonials.
The application should clearly indicate the title of the position and Reference Number (NDMA V/No.7/4/2026) in the email subject line.
Submit applications via email to: hr@ndma.go.ke.
Successful candidates will be required to fulfill the requirements of Chapter six (6) of the Constitution of Kenya, specifically clearance from KRA, HELB, EACC, DCI (Certificate of Good Conduct), and a Registered Credit Reference Bureau.
Applications should be addressed to:
Chief Executive Officer,
National Drought Management Authority
P. O. Box 53547 00200
NAIROBI, KENYA
All applications must be submitted online on or before 11th May, 2026, by 5.00 pm. Physical applications will not be accepted.
How to Apply
Interested qualified applicants are requested to submit a filled Bio-data form, a cover letter, detailed CV, copies of certificates & testimonials with the title of the position and Reference Number NDMA V/No.7/4/2026 clearly indicated in the email subject line to hr@ndma.go.ke.
Note:
The Bio-data form link is available on the Authority’s website www.ndma.go.ke.
Applicants who do not fill the bio data form will have their applications rejected.
Successful candidates must provide clearance from KRA, HELB, EACC, DCI, and CRB.
Deadline for submission is 11th May, 2026, by 5.00 pm.
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