Admin Assistant

As an Admin Assistant, you will play a vital role in ensuring smooth operations across BasiGo's various locations. You will be responsible for providing front-office support, managing office supplies, overseeing facilities, and coordinating logistics to ensure efficient daily business operations.

Key Responsibilities

Front Office & Administrative Support

• Greet and welcome visitors and clients in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, ensuring timely and accurate responses.
• Coordinate meetings, appointments, and boardroom bookings.
• Maintain organized records, filing systems, and office documentation.
• Support general administrative tasks including data entry, document preparation, and coordination of office activities.

Office Operations & Supplies Management

• Ensure consistent availability of office supplies across all BasiGo locations.
• Raise and track LPOs and purchase orders for all administrative-related procurement.
• Monitor Admin stock supplies levels and coordinate timely replenishment.

Facilities & Office Management

• Coordinate with contracted office assistants to ensure smooth facility operations across all depots.
• Supervise and manage contracted office assistants, addressing queries related to BasiGo facilities.
• Support quarterly fumigation and deep cleaning across all offices, including HQ.
• Support maintenance and repair of office furniture and respond to facility-related requests.
• Liaise with vendors and service providers for repairs, maintenance, and service delivery.

Logistics & Office Coordination

• Manage courier services, mail handling, and deliveries across offices.
• Support office setup for meetings, including refreshments and logistics coordination.
• Ensure adherence to office safety, cleanliness, and operational standards.

Additional Responsibilities

• Support cross-functional administrative needs as required.
• Perform any other duties as assigned by the supervisor.

Requirements and Qualifications

• A Bachelor's degree (BA/BSc) or Higher National Diploma (HND) in a relevant field.
• Professional appearance and excellent interpersonal skills.
• Strong organizational and record-keeping abilities.
• Ability to handle procurement tasks such as raising and tracking LPOs.
• Flexibility to support various departments as needed.

How to Apply

Interested and qualified candidates should apply via the BasiGo careers portal on BambooHR. Click the following link to submit your application: Apply to BasiGo