The Accounts Receivable Accountant will be responsible for overseeing the Medical Centre’s revenue management, debt collection, and receivables reconciliation, while supporting broader accounting operations. The role focuses on ensuring accurate billing, timely collections, proper revenue posting, debt recovery follow-up, and maintaining strong internal controls within the Accounts Receivable function. This position requires strong analytical skills, hands-on receivables management experience, and a solid understanding of healthcare operations.
Key Responsibilities
Accounts Receivable & Revenue Cycle Management
Oversee billing of outpatient services and ensure accurate collection of payments.
Issue interim invoices to inpatients, track services rendered, and prepare final invoices upon discharge.
Ensure timely posting of revenue into the accounting system.
Reconcile daily collections, banking, and revenue records.
Monitor and maintain accurate patient and corporate debtor accounts.
Analyze and resolve unapplied credits for both individual and corporate customers.
Apply credits to appropriate invoices and ensure proper accounting treatment of prior period balances.
Prepare and maintain aged receivables schedules.
Conduct regular follow-ups on outstanding debts through calls, emails, letters, and visits.
Prepare regular debt status reports for management review.
Facilitate approval and documentation of bad debt write-offs.
Debt Collection & Recovery
Actively manage debt recovery processes and ensure funds received are promptly updated.
Maintain detailed documentation of all collection efforts prior to write-offs.
Implement strategies to reduce outstanding receivables and improve cash flow.
General Accounting & Financial Reporting Support
Maintain accurate and up-to-date financial records.
Support monthly, quarterly, and annual financial reporting.
Reconcile bank statements and supplier accounts.
Assist in accounts payable processing and posting.
Support inventory accounting for pharmacy products, laboratory services, and medical supplies.
Assist in payroll processing and statutory deductions (PAYE, NHIF, NSSF) as required.
Ensure compliance with Kenyan tax laws and financial reporting standards.
Support internal and external audit processes.
Internal Controls & Process Improvement
Implement and maintain internal controls over billing, collections, and revenue posting.
Identify process gaps in the receivables cycle and recommend improvements.
Contribute to cost control and financial sustainability initiatives.
Team & Stakeholder Collaboration
Work closely with front office, billing teams, clinicians, and pharmacy staff to ensure accurate capture of billable services.
Coordinate with management, auditors, and regulatory bodies.
Provide guidance to junior finance or administrative staff.
Requirements
Bachelor’s degree in Accounting, Finance, or a related field from a reputable university.
Minimum CPA IV; CPA(K) preferred.
5–7 years of progressive accounting experience, with strong exposure to Accounts Receivable and debt management.
Proven experience in healthcare accounting, preferably within a medical center offering lab and pharmacy services.
Strong working knowledge of Revenue Cycle Management and debt collection processes.
Proficiency in MS Excel and accounting software such as QuickBooks or equivalent systems.
High level of integrity and professional ethics.
Strong analytical, reconciliation, and negotiation skills.
